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Important Information and Guidelines About the Use of Department of Defense Seals, Logos, Insignia, and Service Medals

SAM Alert—Notarized Letter Process Changes!

Please note the following changes:
 Effective Immediately: Entities that ONLY apply for federal assistance (grants, loans, etc.) no longer need to have an approved
notarized letter on file before their registration is activated. They must still mail the original signed copy of the notarized letter
to the Federal Service Desk (FSD) within 30 days of activation. Failure to do so may result in the registration no longer being
 Effective June 29, 2018: All non-federal entities creating or renewing their SAM registration will no longer need to have a
notarized letter on file before their registration is activated. They must still mail the original signed copy of the notarized letter
to the FSD within 30 days of activation or riske their registration no longer being active.
 Also effective June 29, 2018: A new, multi-factor authentication login will be implemented, as well as a process by which Entity
Administrators will be notified when a change is made to their entity’s bank account information. As a result, beginning June
29th, there will be a new login process for SAM:
 Users will be asked to create a user account. Their current username and password will no longer
 Before June 29th: All users should be sure to know the email address associated with their current SAM account.
Using the same email will allow to automatically migrate roles. If a different email is provided when the
new login account is created, roles will need to be reassigned, which could cause delays updating existing
registrations. If they don’t know their current email address, they can find it by going to → My SAM →
My Account Settings → Edit User Information.
 To create a user account, your clients will need to know the email address associated with their
username and password, have access to that email to receive a confirmation email from, and have a
working phone (cell or landline) to receive a security code from

Download the full training brochure here

You are not required to be a current client of UTSA PTAC to participate or register for training.

To Register: Please visit  Login before you click “Sign Up”.

If you have questions or need additional assistance please email us at or contact a PTAC representative by calling 210.458.2458.  Registration fees are applicable to many but NOT ALL of our training workshops and prepayment is strongly recommended as seating is limited.  Classes are typically a few hours long – an easy time investment for any entrepreneur.

UTSA Downtown Campus
501 W. César E. Chávez Blvd. San Antonio, TX 78207
Durango Building: 3.202


Training Parking is available for free in LOT D-3 located on the corner of S. Pecos/La Trinidad and W. Cesar E. Chavez Blvd. or you can park in the Visitor Parking located in the UTSA garage on the roof level on Pecos/ La Trainida. The garage entrance will be immediately after Nueva Street. 
Parking cost is approximately $2 per hour.  Click Here For Map



 PTAC Orientation (No Cost)

Sep 7 | 9 Am – 12 PM |  DB 3.202 | Register Here!

Nov 2 | 9 Am – 12 PM |  DB 3.202 | Register Here!

Dec 7 | 9 Am – 12 PM |  DB 3.202 | Register Here!

There are Ninety-four Procurement Technical Assistance Centers (PTACs) – with over 300 local offices – form a nationwide network of dedicated procurement professionals working to help local businesses compete successfully in the government marketplace.

The UTSA Procurement Technical Assistance Center (PTAC) staff provides advising, training, and networking opportunities through specialized classes, monthly networking meetings, matchmaking events, and one-on-on assistance.

SCTRCA is partnering with UTSA PTAC for its monthly orientations. Get the answer to these questions:
•  Who’s eligibility?
• What are the benefits of having your small business owner’s certifications?
• What local and state agencies accepts the certifications? What are the certifications?
• What is the significance of having the certification (prior to bidding on contracts)?
• Where do you apply?

To learn more about your local PTAC services (& SCTRCA) plan to attend one of the monthly orientations (1st Friday monthly).



How to Prepare for Small Business Match Making Events

Sep 11 | 9 AM – 12 PM | Register Here!
No Cost| DB 3.202

Sep 20| 9 AM – 12 PM | Register Here!
No Cost| DB 3.202

This session will provide business owners some tips on preparing for any match making event. Some of the topics include: Quick review of “need to know”prior to doing business with the prime contractors, local, state, federal agencies, overview of small business owner local, state, and federal certifications, Elevator Pitch (practice time), high quality capability statement (purpose, format, content, structure, & value), free templates/ samples of capability statements, and homework necessary to prepare the small business owner for any business owner match making event.

Building A Dynamic Marketing Capability Briefing

Sep 13 | 1:30 PM – 4:30 PM |Register Here!
Fee: $30 | DB 3.202

In today’s competitive bid market for government contracts it is important for you as a small business owner to spend time perfecting the presentation of your marketing capability briefing. This session will cover the dynamics of a complete Marketing Capability Briefing to include the purpose and type. You’ll learn how to prepare for presentations and key negotiation techniques to get your business in a winning position.  

Wide Area Work Flow Training

Sep 18 | 8:30 AM – 4:30 PM | Register Here!
Fee: $100 | DB 1.402

Are you using Wide Area Workflow for your document submission to DFAS? Do you find more of your documents in “Rejected” or “Suspended” status? Are the discounts you offer being accepted? Knowing how to process your documents correctly makes the difference between a timely payment and a late payment.  We will provide hands on training that will show you how to navigate through the WAWF system and create various documents to include a Standard Invoice, Combo Document, 2-in-1 Document, and create documents using templates. You’ll also learn how to research your documents to include recalling, edit, resubmit, and voiding documents. TrainWideing will also cover the use of UIDs (unique Identifier) and RFID (Radio Frequency ID) information in your WAWF documents if required by your contract. We will also provide guidance for registering in these optional E-Commerce Tools, which will compliment your research.

Electronic Document Access (EDA) MyInvoice

Companies must be registered in System For Award Management (SAM) before you can register in the WAWF system. Each student will receive a training manual and Instructional CD. Students may bring a copy of your government contract to discuss with the instructor.

SBA – 8(a) Business Development Program

Sep 19 | 10 AM – 12 PM | Register Here!
Fee: No Cost | DB 3.202

This small business development program enables minority owned businesses to obtain business support from the SBA. Under the 8a program, small businesses can be introduced by the SBA to contract directly with federal agencies that are in need of qualified 8a contractors in order to meet their congressional budgetary guidelines for spending.

Benefits of the Program:

  • Participants can receive sole-source contracts
  • You will have access to competitive set-aside contracts
  • You will severely limit your potential competition
  • It is easier for your federal prospects to buy from you
  • It is a much faster contract award process

Contracting 101 for Veterans

Sep 25 | 9 AM – 12 PM | Register Here!
Fee: No Cost | DB 3.202

This training will provide general information necessary for Veteran owned small business owners to do business with the federal government and U.S. Department of Veteran Affairs (VA).





Registration Fee



10 am – 12 pm

No Fee



9 am – 12 pm

Fee: $30

GSA: Selling to The Federal Government


1 pm – 4 pm

Fee: $30

10 Steps to Government Contracting


1 pm – 4 pm

Fee: $30

Lowest Price Technically Acceptable (LPTA) vs Trade Off Source Selection


9 am – 12 pm

No Fee

Defense Contracting Audit Agency


10 am – 12 pm

No Fee



1 pm – 4 pm

Fee: $30

Cost Proposal


1 pm – 4 pm

Fee: $30

Introduction to General Service Administration


9 am – 12 pm

No Fee

Government Contracting 101 for Veterans


1 pm – 4 pm

Fee: $30

Building a Proposal and Submitting an Offer



The Employment Lifecycle

Nov 27 |  9 AM – 12 PM
Fee: Advance $30 / Door $40 | DB 3.202

This seminar will review the current trends and requirements in recruiting, hiring, developing, disciplining and terminating employees. Attendees will: Learn the fair and legal procedures for recruiting and interviewing applicants; Discover best practices that lead to well-trained and productive employees; Develop clear and concise processes if employee termination becomes necessary.

Job Description and Performance Management

Dec 4 |  9AM- 12 PM |

Fee:  Advance $30 /Door $40 | DB 3.202

This workshop is designed to provide small business owners and managers with information and hands-on templates for developing competency based job descriptions and performance management processes.  Attendees review key elements of well-defined job descriptions and various compliance requirements as well as learn how to effectively employ performance appraisals and progressive discipline procedures. termination becomes necessary.