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1/12/2017

RFP No. 405-17-R060410 Commercial Remodeling and Construction Services

The Texas Department of Public Safety (TXDPS) is soliciting proposals for Commercial Remodeling and Construction Services.

This Bid: 405‐17‐R060410 can be viewed at http://www.txsmartbuy.com/sp/405-17-R060410

Responses due back by February 12, 2018, 3:00 p.m. CST

All questions should be submitted via email Linda.Mahan@dps.texas.gov by January 24, 2018, 3:00 p.m. CST. Responses to submitted questions will be posted to the Electronic State Business Daily on or around January 26, 2018, 3:00 p.m. CST.

Do not contact anyone else at TXDPS about this solicitation or your proposal may be disqualified.

Thank you,

Linda Mahan, CTPM CTCM
Contract Specialist V, Statewide Support Services
Procurement & Contract Services Texas Department of Public Safety (TXDPS)
Email: Linda.Mahan@dps.texas.gov
Phone: (512) 424-7096
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

The information contained in this electronic email and any attachments is intended for the exclusive use of the addressee(s) and may contain confidential, privileged or proprietary information. Any other interception or use of these materials is strictly prohibited. This email may not be forwarded outside the Texas Department of Public Safety without the permission of the original sender. If you have received these materials in error, please notify me immediately by telephone and destroy all electronic, paper, or other versions.

_______________________________________

Added 1/12/2018

Carolyn Perez of Turner Construction Company sent your company a message about

Bexar County Womens Annex

IMPORTANT PRE-BID WALK INFORMATION

All,

Please see attached for further information for the pre-bid walk. Parking location and meeting location is indicated. There are now 2 times; 1:30 pm and 3 PM.

Please arrive as early as possible.

Attachments:
Women’s Annex Tour.pdf

Reply to Specialties Reply to Planrooms

Already know if your company will bid on this RFP? Let Carolyn Perez know.

Bidding Not Bidding Not Sure

You will no longer receive messages for this bid package if you select Not Bidding above

Project Details

Location: San Antonio, TX

Bexar County Womens Annex is a fast pace project that consists of 3 Phases:
1. Construction of a one story plus a mezzanine pre-engineered metal building Special Housing Unit (SHU) …

Sender Details

Carolyn Perez
Project Engineer • (210) 238-3135 • cperez@tcco.com

Turner Construction Company
1077 Central Parkway South, Suite 600, San Antonio, TX 78232

 

___________________________________

1/10/218

Vendors,

The Texas Department of Public Safety (TXDPS) is soliciting bids for Seat Belt Locks. Please see attached Pricing Request Packet that includes Terms & Conditions.

Responses due back by January 16th, 2018, 3:00 p.m. CST

All questions should be submitted via email Statewide.Branch@dps.texas.gov by January 12th, 2018, 10:00 am CST. Responses to submitted questions will be emailed to all vendors by January 12th, 2018, 3:00 p.m. CST

Do not contact anyone else at TXDPS about this solicitation or your proposal may be disqualified.

Thank you,

Sue Yanthukij, CTPM
Purchaser III, Statewide Support Services
Procurement & Contract Services
Texas Department of Public Safety (TxDPS)
Email: statewide.services@dps.texas.gov
Phone: (512) 424-2672
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

The information contained in this electronic email and any attachments is intended for the exclusive use of the addressee (s) and may contain confidential, privileged or proprietary information. Any other interception or use of these materials is strictly prohibited. This email may not be forwarded outside the Texas Department of Public Safety without the permission of the original sender. If you have received these materials in error, please notify me immediately by telephone and destroy all electronic, paper, or other versions.

_____________________________

Added 1/5/2018

Carolyn Perez of Turner Construction Company sent your company a message about

Bexar County Womens Annex

Pre-Bid Walk

All,

A pre-bid walk has been scheduled for Friday, January 12th at 2:00 PM. I have attached a day pass request sheet that EVERYONE will need to return to us by end of day Tuesday, January 9th so we can forward to the Sheriff’s Office and get your day pass approved.

If we do not receive this form filled out you will not be able to walk the existing annex.

Please let us know if you have any questions.

Thank You

Attachments:
DAYPASS REQUEST.pdf- https://app.buildingconnected.com/_/welcome/confirm-company

Reply to Specialties Reply to Planrooms- https://app.buildingconnected.com/_/welcome/confirm-company

Already know if your company will bid on this RFP? Let Carolyn Perez know.

Bidding Not Bidding Not Sure

 

__________________________

Added: 1/5/2018

IFB Specialist Interview Training

Good Afternoon,

Attached is a copy of DPS Formal Invitation for Bid 405-18-B123406 for Specialist Interviewing Training for DPS.

Questions related to the Statement of Work must be submitted, no later than 5:00 PM January 10, 2018 to Services.Branch@dps.texas.gov with the Bid Number in the subject line.

Answers to all questions received will be posted to the Electronic State Business Daily (ESBD) at 5:00 PM January 12, 2018.

Bids must be received no later than 10:00 AM January 22, 2018.

R/S
Rodriguez, Jeremiah CTPM
Texas Department of Public Safety
Procurement & Contract Services
Purchaser
512-424-7059

IF NOT BIDDING
DEPARTMENT OF PUBLIC SAFETY INVITATION FOR BIDS (IFB)
Specialist Interviewing Course
BID ISSUE DATE 4 01/05/2018

DO NOT RETURN THIS FORM.

Destination of Goods or Services

Department of Public Safety 5805 N. Lamar Blvd.
Austin, Texas 78752

FORMAL INVITATION FOR BIDS INSTRUCTIONS FOR SUBMISSION OF SEALED BIDS:
THIS IFB MAY BE CANCELLED AT ANY TIME HAND CARRIED AND MAILED BIDS
MAY BE SUBMITTED TO:
5805 N. Lamar Blvd., Bldg. A Austin, Texas 78752
Submit Sealed Bids to:
SERVICES.BRANCH@DPS.TEXAS.GOV
BID OPENING DATE 4 01/22/2018 @ 10:00 AM
CENTRAL TIME OPEN MARKET BID 4 405-18-B123406
************NOTE************* Bids received after the Bid opening date will not be accepted.
BIDDER CONTACT INFORMATION

Company Name

Company Remit Payment to Address City, State, and Zip Code
Printed Name of Representative E-Mail Address
Phone Number:

Fax Number:

By signing hereon, Bidder represents and warrants that all statements and information prepared and
submitted in Bid to this Solicitation are current, complete and accurate.
(Bidder must check or complete all appropriate boxes or blanks in the Affirmations in Section 49 –
Execution of Bid, of Standard Terms and Conditions for Commodities and Services.)
By submitting this Bid, the Bidder agrees to comply with the Terms & Conditions of this Bid and
certifies that if a Texas address is shown as the address of the Bidder, the Bidder qualifies as a
Texas Bidder.
Note: Failure to sign will disqualify Bidder’s Response. The penalty for making false statements
will void the submitted Response or any resulting contracts, and the Respondent will be removed
from all bid lists.

SIGNATURE
NAME AND TITLE OF PERSON AUTHORIZED TO SIGN RESPONSE (Type or Print)

AN IDENTIFICATION NUMBER IS REQUIRED FOR DPS TO PROCESS PAYMENT FOR GOODS/SERVICES PURCHASED
AGAINST CONTRACT AWARDS. THE FEDERAL EMPLOYERS IDENTIFICATION NUMBER (EIN) WILL BE USED TO
ESTABLISH A PAYEE ID NUMBER:
PLEASE ENTER YOUR FEDERAL EIN: □□□□□□□□□□
Every Bidder MUST have an EIN prior to receiving payment under an awarded contract. This
requirement is necessary to minimize identity theft. For information on obtaining your EIN, you may
call the IRS at 800-829-4933 or visit the following web site:
https://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Numbers-EINs

INVITATION FOR BIDS
Department of Public Safety Continuation Page
BIDDER’S NAME

CLASS: 924 ITEM: 41 NOTE TO BIDDER
When responding to this IFB, Bidder must respond with all information/documents pertaining to the
award of the product and/or
services. DPS excludes any of the Bidder’s exceptions to the Terms and Conditions and any
additional terms and conditions provided by the Bidder in its Bid. After the Bid opening date, no
additional document submissions will be allowed unless requested by DPS.
Any information/documents received after the Bid opening date will not be considered unless
requested by DPS.

DESCRIPTION AND PRICING

PURCHASE OF THE FOLLOWING:
The Department of Public Safety (DPS) solicits bids to award a Contractor for Specialist
Interviewing Training and other training as deemed necessary by DPS to meet instructional needs for
DPS Commissioned personnel as well as other agency employees.

The documents included in this IFB must be returned with the Bid. Please utilize the enclosed
Attachment C – Checklist to ensure the Bid is complete.

ITEM DESCRIPTION
QUANTITY UNIT UNIT PRICE EXTENSION
Cost per Student, On-site Training as specified in
Attachment B, Statement of Work. 1
EA $ $
Traveling Cost as specified in Attachment B, Statement of
Work, Section IV. Expenses.
1 DAY $ $

Calendar of Events

1/10/18 at 5:00PM Questions due via e-mail with bid number in subject line to
Services.Branch@dps.texas.gov 1/12/18 at 5:00PM Responses to submitted Questions
will be posted to the Electronic State Business Daily (ESBD).

Point of Contact: Jeremiah Rodriguez
Phone Number: (512) 424-7059
E-Mail: Services.Branch@dps.texas.gov
This IFB consists of the following: IFB – Pages
Attachment Listing Page

1 – 6
7

SERVICE PERIOD: From date of award – 08/31/2018

SERVICE PERIOD WITH OPTIONS Applicable Not Applicable
Attachments A through G – Pages 8 – 59

BEST VALUE
DPS may use the best value factors listed in Tex. Gov’t Code § 2156.007 in determining the lowest
overall cost for this solicitation.

Revised 10/25/2017

INVITATION FOR BIDS
Department of Public Safety Continuation Page
BIDDER’S NAME

DESCRIPTION (Continued)

1. SOLICITATION AMENDMENTS
No verbal changes to this IFB or its attachments and specifications are permitted. Any changes will
be by written addendum.

2. OFFER PREPARATION COSTS
DPS will not be responsible or liable for any costs incurred by any Bidder in the preparation and
submission of its Bid or for other costs incurred by participating in this IFB process.

3. POSTINGS
It is the Bidder’s responsibility to check the Electronic State Business Daily (ESBD) for any
additional documents that have been added after the initial posting date. The Bidder’s failure to
periodically check the ESBD will in no way release the selected Bidder from “addenda or additional
information” resulting in additional costs to meet the requirements of the IFB.

4. ORDER OF PRECEDENCE
In the event of conflicts or inconsistencies between any contract resulting from this IFB, whether
two-party signed or purchase order (Contract), and its Exhibits or Attachments, such conflicts or
inconsistencies, will be resolved by reference to the documents in the following order of priority.
This Contract is composed of the following documents:
a) This Contract, including all Amendments, Change Orders and Attachments;
b) This IFB Including all Exhibits, Attachments and Amendments;
c) The Contractor’s Bid.

5. BACKGROUND CHECK Applicable Not
Applicable
Work on this project is being performed in secure State of Texas facilities. All contract work
crews are subject to Background checks prior to allowing access to these facilities. This includes
all workers associated with the project or their respective subcontractors.
Documents will be provided to the primary contractor for distribution to their affected personnel
or subcontractors (post bid and prior to commencement of the work). Personnel information must be
provided upon request from each person working on this site. Fingerprinting may be included as part
of that background check and a location will be identified to the Contractor for compliance.
Incomplete forms will be returned and only approved personnel will be allowed on the site.
Contractor, to include all staff working on awarded project, will have 30 calendar days from the
date of award to get fingerprints taken, paperwork submitted and personnel approved. In case of
background check failure of personnel, Contractor will have five business days from announcement of
failure to re-submit completed fingerprint and forms to the Project Manager for replacement
personnel.

If all background checks have not been completed in the 30 calendar days, the purchase order will
be cancelled and will be awarded to next qualified Bidder listed on the bid tabulation. The above
procedures and stipulations will apply to any subsequent Bidders that are awarded the project. DPS
is a law enforcement agency and will make every effort to enforce applicable State of Texas,
Federal and International laws. Persons with outstanding warrants will be subject to immediate
arrest. Persons with criminal histories may not be allowed unescorted in secure DPS facilities.
Nondisclosure statements may also be required when working on or within certain DPS locations.

Revised 10/25/2017

INVITATION FOR BIDS
Department of Public Safety Continuation Page
BIDDER’S NAME

DESCRIPTION (Continued)

6. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION Applicable
Not Applicable
a) The Bidder will make a good faith effort to comply with all state Historically Underutilized
Business (HUB) requirements pursuant to Texas Government Code (Gov’t Code), Chapter 2161 and
administrative rules, if applicable. The successful Bidder will also comply with the approved HUB
Subcontracting Plan.
b) The Bidder will submit a HUB Subcontracting Plan (HSP) as part of its Bid and will
comply with implementation of the HSP. The successful Bidder will seek written approval from DPS
prior to making any modifications to its HSP.
c) The Bidder will submit a detailed description of the HSP and required forms with the Bid which
is included as Attachment G, HUB Subcontracting Plan (HSP). The Respondent’s Bid will be
disqualified if the HSP Forms are not completed in full or missing from the Bidder’s original Bid.
d) The successful Bidder will provide notice to all subcontractors of their selection as a
subcontractor for this Contract. The notice will specify, at a minimum, DPS’ name, the name of the
Contract Administrator, this Contract’s assigned contract number, the subcontracting opportunity
the subcontractor will perform, the approximate dollar value of the subcontract, and the expected
percentage of this Contract’s total value that the subcontract represents. A copy of the notice
will be provided to the Contract Administrator no later than ten business days after the effective
date of this Contract.
e) The successful Bidder will submit to the Contract Administrator on a monthly basis (by the 5th
day of the following month) the Prime Vendor Progress Assessment Report, which is included as
Attachment G, HUB Subcontracting Plan (HSP).

7. INSURANCE: See Attachment A, Standard Terms and Conditions for Commodities and
Services for all insurance requirements. The box checked below dictates the required insurance
coverage for this Contract.
a) Section 33, Insurance Requirements for Lawn and Janitorial Services
b) Section 34, Insurance Requirements for Other than Lawn and Janitorial Services.

8. INSURANCE: PROFESSIONAL LIABILITY Applicable
Not Applicable
If Contractor is a licensed or certified person who renders professional services, Contractor must
carry Professional Liability (including Errors and Omissions) including coverage for the rendering
of, or failure to render, professional services with minimum limits of $1,000,000 per occurrence,
$2,000,000 annual aggregate. NOTE: If the insurance described above is written on a claims-made
form, coverage will be continuous (by renewal or extended reporting period) for not less than 24
months following completion of the contract and acceptance by DPS. Coverage, including any
renewals, will have the same retroactive date as the original policy applicable to this Contract.

9. BONDS Applicable Not
Applicable
Bonds will be required from Contractor before commencing any work as follows:
a) For a contract in excess of $100,000.00 a performance bond will be executed in the amount of the
contract conditioned upon the faithful performance of the work in accordance with the plans,
specifications, and contract documents. Said bond will be solely for the protection of the state.
b) For a contract in excess of $25,000.00 a payment bond will be executed in the amount of
the contract, solely for the protection of all claimants supplying labor and material.
c) Any bids submitted will include the cost of any applicable bond. Costs will be included
in the base Bid and will not be itemized separately.
If a bond is required, Contractor will be notified by mail. The bond must be received by DPS within
ten calendar days and must reference the IFB number. A purchase order will not be issued until the
bond is received and no work will begin until Contractor is notified.

Revised 10/25/2017

INVITATION FOR BIDS
Department of Public Safety Continuation Page
BIDDER’S NAME

10. SERVICE CALL RESPONSE TIME Applicable
Not Applicable
Response time will vary dependent upon the complexity and/or location of the service. After
receiving a call for service, Contractor must have a technician on-site within the specified time
requirements for the following types of service calls:
a) SERVICE CALLS DURING REGULAR WORK HOURS (8:00 a.m. to 5:00 p.m.): Within N/A hour(s)
of notification.
b) SERVICE CALLS OUTSIDE REGULAR HOURS: Within N/A hour of notification
c) EMERGENCY SERVICE CALLS DURING REGULAR WORK HOUR (8:00 a.m. to 5:00 p.m): Response time
to emergency call-backs during regular business hours will be within N/A hours. DPS will identify
emergency calls at time of notification.
d) EMERGENCY SERVICE CALLS OUTSIDE REGULAR HOURS: Within N/A hour(s) of notification.
An emergency call will be identified as any conditions that can potentially impact the health,
safety and welfare of DPS’ employees and the public. DPS will identify emergency calls at time of
notification.

11. WARRANTY CALL RESPONSE TIME Applicable Not
Applicable
DPS requires Contractor to respond to any warranty call concerning this project within a 48-hour
time period. For any warranty call issued, Contractor will have 0 days to replace defective
products after receipt of notification by DPS that a warranty issue exists.

12. RETAINAGE Applicable
Not Applicable
DPS reserves the right to withhold 10% retainage from final payment until all work is accepted by
DPS and warranty or equipment operation and maintenance documents are in hand (if applicable). This
includes required original Contractor provided installation letters on its letterhead, applicable
material manufacturer industry standard warranties, any equipment operation and maintenance
manuals, or other project inclusive documentation for the respective trades associated with this
project.

13. WAGE RATES Applicable
Not Applicable
DPS is the contracting agency for this state-funded project. The following statute requires any
contracting agency to specify the generally prevailing rate of wages in contracts that are bid.

a) Gov’t Code § 2258. Prevailing wage rates pursuant to the requirements of this statute.
If applicable, DPS has ascertained the attached rates located in Attachment J are paid to various
classifications of workers in the locality of this project.
b) The hourly rate for legal holiday and overtime work will be not less than 1½ times the
base hourly rate.

A contractor or subcontractor who violates this section must pay to the state or a political
subdivision of the state on whose behalf the contract is made, $60 for each worker employed for
each calendar day or part of the day that the worker is paid less than the wage rates stipulated in
the contract. The Gov’t Code § 2258 prevailing wage rate can be viewed at the following:
http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2258.htm.

Revised 10/25/2017

DESCRIPTION (Continued)

14. UNIFORM GENERAL CONDITIONS FOR CONSTRUCTION PROJECTS: Applicable
Not Applicable This Contract will be governed by the Texas Facilities Commission’s Uniform General
Conditions (UGC). UGC may be viewed at
http://www.tfc.state.tx.us/divisions/facilities/prog/construct/formsindex/07C%20-%20UGC_2010.pdf

15. ELECTRONIC STATE BUSINESS DAILY (ESBD):
It is the Bidder’s responsibility to check the ESBD for any additional documents that have been
added after the initial posting date. The Bidder’s failure to periodically check the ESBD will in
no way release the selected Bidder from “addenda or additional information” resulting in additional
costs to meet the requirements of the IFB.

16. REFERENCES: Applicable
Not Applicable
All Bidders must submit three Government Agency references on Attachment D, Verification of
Experience Form which must be returned with the Bid.

Revised 10/25/2017

ATTACHMENTS

List of Attachments Description
Page Number

Attachment A Attachment B
Standard Terms and Conditions for Commodities and Services Statement of Work
8 – 40

41 – 44
Attachment C Checklist
45 – 46

Attachment D Attachment E Attachment F Attachment G

Verification of Experiences

Texas Application for Payee Identification Number

Request for Taxpayer Identification Number and Certification (W-9) Direct Deposit Authorization

47 – 48

49 – 51

52 – 56

57 – 59

Revised 10/25/2017

ATTACHMENT A

STANDARD TERMS AND CONDITIONS FOR COMMODITIES AND SERVICES

Revised 10/25/2017

ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.

1. BIDDING REQUIREMENTS:
1.1 Bidders must comply with all rules, regulations and statutes relating to purchasing in the
State of Texas in addition to the requirements of this form.
1.2 Bids must be submitted on these IFB documents. Bidders will price per unit shown. Unit prices
will govern in the event of extension errors. If a price quotation is submitted as part of the Bid,
the quotation must be referenced in the Bid and signed by Bidder to establish formal linkage to the
Bid.
1.3 Bids must be time stamped at the Texas Department of Public Safety (DPS) on or before the hour
and date specified for the Bid opening.
1.4 Late and/or unsigned bids will not be considered under any circumstances. Person signing Bid
must have the authority to bind the firm in a contract.
1.5 Quote FOB destination, freight prepaid and allowed unless otherwise stated within the
specifications.
1.6 Bid prices are requested to be firm for DPS acceptance for 30 calendar days from Bid opening
date. “Discount from list” bids are not acceptable unless requested. Cash discounts are not
considered in determining an award. Cash discounts offered will be taken if earned.
1.7 Bidder must enter its Federal Employee Identification Number (EIN) in the space provided on
page 1 of this IFB.
1.8 Bidder must complete Contractor contact information on page 1 of this IFB.
1.9 Bidder must complete firm name on each continuation page of the IFB, in the block provided in
the upper right hand corner. Purchases made for DPS use are exempt from the State Sales tax and
Federal Excise tax. Do not include tax in Bid. Excise Tax Exemption Certificates are available upon
request.

2. AWARD NOTICE:
2.1 DPS reserves the right to make an award on the basis of low line item bid, low total of line
items, or in any other combination that will serve the best interest of DPS and to reject any and
all items bid at the sole discretion of DPS. DPS also reserves the right to accept or reject all or
any part of any bid, waive minor technicalities and award the Bid to best serve the interests of
DPS. Any contract may also be extended up to six months at the sole discretion of DPS.
2.2 Consistent and continued tie bidding may cause rejection of bids by DPS and/or investigation
for antitrust violations.
2.3 Inquiries pertaining to this IFB must include the requisition number, brief description, and
opening date.

3. SPECIFICATIONS:
Catalogs, brand names or manufacturer’s references are descriptive only, and indicate type and
quality desired. Bids on brands of like nature and quality will be considered unless advertised
under §2155.067 Texas Government Code (Gov’t Code). If a bidder believes it can satisfy these
specifications, it should bid its goods and/or services and explain how the specifications will be
adequately met.”
3.1 If bidding on specifications other than those stated within this IFB, Bid should show
manufacturer, brand or trade name, and other description of product offered. If other than brand(s)
specified is offered, specifications, illustrations and complete description of product offered
must be included with Bid. Failure to take exception to specifications or reference data will
require Bidder to furnish specified brand names, numbers, etc.
3.2 Unless otherwise specified, items must be new and unused and of current production.

Standard Terms & Conditions for
Commodities and Services
11/2/17

ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
3.3 All electrical items must meet all applicable OSHA standards and regulations, and bear the
appropriate listing from UL, FMRC or NEMA.
3.4 Samples, when requested, must be furnished at no cost to DPS. Each sample must be marked with
Bidder’s name and address, and solicitation number. Do not enclose in or attach Bid to sample. If
not destroyed in examination, they may be returned to Bidder, on request, at Bidder’s expense. If
Bidder does not request return of samples, the samples will be retained, destroyed or donated at
DPS’ discretion.
3.5 DPS will not be bound by any oral statement or representation contrary to the written
specifications of this solicitation.
3.6 Bid cannot be altered or amended after opening time. Alterations made before opening time must
be initialed by Bidder or its authorized agent. Should a Bidder after opening time request its Bid
be withdrawn, the request must be made in writing. No bid can be withdrawn after opening time
unless approved in writing by DPS.
3.7 Manufacturer’s standard warranty will apply unless otherwise stated in the IFB.

4. TIE BIDS:
Awards will be made in accordance with 34 TAC Rules 20.207(c) (2) and 20.306 (Preferences).

5. DELIVERY:
5.1 Show number of days required to place goods or services in receiving agency’s designated
location under normal conditions. Delivery days means calendar days, unless otherwise specified.
Failure to state delivery time obligates the awarded Bidder (Contractor) to deliver in 14 calendar
days. Unrealistic delivery promises may cause Bid to be disqualified.
5.2 If delay is foreseen, Contractor must give written notice to DPS. Contractor will keep DPS
advised at all times of status of order.
5.3 Default in promised delivery (without accepted reasons) or failure to meet specifications
authorizes DPS to purchase the goods or services of this solicitation elsewhere and charge any
increased costs for the goods or services, including the cost of rebidding, to Contractor.
5.4 No substitutions permitted without prior written approval of DPS.
5.5 Delivery will be made during normal business hours only, unless prior approval has been
obtained from DPS.

6. INSPECTION AND TESTS:
All goods will be subject to inspection and testing by DPS. Authorized DPS personnel must have
access to supplier’s place of business for the purpose of inspecting merchandise. Tests will be
performed on samples submitted with the Bid or on samples taken from regular shipment. All costs
will be borne by Bidder or Contractor in the event products tested fail to meet or exceed all
conditions and requirements of the specification. Goods delivered and rejected in whole or in part
may, at DPS’ option, be returned to Bidder or Contractor or held for disposition at Bidder’s or
Contractor’s expense. Latent defects may result in revocation of acceptance.

7. AWARD OF CONTRACT:
A Bid in response to this IFB is an offer to contract based upon the terms, conditions, and
specifications contained herein. Bids do not become contracts until they are accepted through an
open market purchase order.

Standard Terms & Conditions for
Commodities and Services
11/2/17

ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
The contract will be governed, construed, and interpreted under the laws of the State of Texas.
State agencies must report a contractor’s performance on any purchase of $25,000 or more from
contracts administered by the Texas Comptroller of Public Accounts (CPA) or any other purchase made
through an agency’s delegated authority or a purchase made pursuant to the authority in Gov’t Code,
Title 10, Subtitle D or a purchase exemption from CPA’s procurement rules and procedures.

8. PAST PERFORMANCE AND BEST VALUE:
A Bidder’s past performance will be measured based upon Letter Grade criteria, in compliance with
applicable provisions of Gov’t Code, Title 10, Subtitle D, Sections 2155.074, 2155.075, 2156.007,
2157.003 and 2157.125 and Texas Administrative Code (TAC), Title 34, Part 1 Chapter 20, Subchapter
B, §20.115, information obtained from the Statewide Procurement Division Vendor Performance
Tracking System may be used in evaluating Bids to solicitations for goods and services to determine
the best value for the State. Bidders may fail these selection criteria for any of the following
conditions:

8.1 A grade of less than C in the Vendor Performance System;
8.2 Currently under a Corrective Action Plan through DPS;
8.3 Having repeated negative Vendor Performance Reports for the same reason;
8.4 Having purchase orders that have been cancelled in the previous 12 months for non-performance
(i.e. late delivery, etc.).

Vendor performance information is located on the CPA’s website at:
https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/

9. PAYMENT:
Contractor must submit an itemized invoice showing the DPS purchase order (PO) number. DPS will
incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or
services and an uncontested invoice. Payment will be made in accordance with Chapter 2251, Gov’t
Code.

10. PATENTS, TRADEMARKS OR COPYRIGHTS:
CONTRACTOR MUST DEFEND AND INDEMNIFY DPS AND THE STATE OF TEXAS FROM CLAIMS INVOLVING INFRINGEMENT
OR VIOLATION OF PATENTS, TRADEMARKS, COPYRIGHTS, TRADE SECRETS, OR OTHER PROPRIETARY RIGHTS,
ARISING OUT OF DPS’ OR THE STATE OF TEXAS’ USE OF ANY GOOD OR SERVICE PROVIDED BY CONTRACTOR AS A
RESULT OF THIS SOLICITATION.

11. CONTRACTOR ASSIGNMENTS:
Contractor assigns DPS all of Contractor’s rights, title, and interest in and to all claims and
causes of action Contractor may have under the antitrust laws of Texas or the United States for
overcharges associated with this Contract.

12. BIDDER’S RESPONSE:
DPS expressly denies all Bidder exceptions to the Terms and Conditions.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
13. PROTEST PROCEDURES:
In addition to complying with Chapter 2260, Gov’t Code, Contractor must comply with DPS’
administrative rules published in the Texas Administrative Code, Title 37, Public Safety and
Corrections, Part I, Texas Department of Public Safety, Chapter 34, Subchapter C Mediation of
Certain Contract Disputes.

14. DISPUTE RESOLUTION:
The dispute resolution process provided for in Chapter 2260, Gov’t Code will be used by Contractor
to attempt to resolve any dispute or claim arising under this Contract. In addition to complying
with Chapter 2260, Gov’t Code, Contractor must comply with DPS’ administrative rules published in
the Texas Administrative Code, Title 37, Public Safety and Corrections, Part I, Texas Department of
Public Safety, Chapter 34, Subchapter C Mediation of Certain Contract Disputes.

15. NON-APPROPRIATION OF FUNDS:
All obligations of DPS are subject to the availability of appropriations of the Texas Legislature,
and when DPS is expending federal funds, to the availability of the federal funds applicable to
this Contract. Contractor understands that the ability of DPS to make payments or authorize work
under this Contract is contingent upon the continued availability of funds. Contractor further
acknowledges that funds may not be specifically appropriated for this Contract and DPS’ continual
ability to make payments under this Contract is contingent upon the funding levels appropriated to
DPS. DPS will use all reasonable efforts to ensure that such funds are available. Contractor
understands that if future levels of funding for DPS are not sufficient to continue operations
without any operational reductions, DPS in its discretion, may terminate this Contract or a pending
order or work under this Contract, either in whole or in part. In the event of such termination,
DPS will not be considered to be in default or breach under this Contract, nor will it be liable
for any further payments ordinarily due under the Contract, nor will it be liable for any damages
or other amounts which are caused by or associated with such termination. DPS will make best
efforts to provide reasonable written advance notice to Contractor of any such Contract or order
termination. In the event of such a termination, Contractor must, unless otherwise mutually agreed
upon in writing, cease all work immediately upon the effective date of termination, either on the
particular order if an order is being terminated, or this Contract if this Contract is being
terminated. DPS will be liable for payments limited only to the portion of work DPS authorized in
writing and which Contractor has completed, delivered, and which has been accepted by DPS in
writing in accordance with all requirements of this Contract. All such work must have been
completed, tested and accepted in writing, per the requirements of this Contract, prior to the
effective date of termination.

DPS may immediately terminate this Contract, in whole or in part, without penalty to, or any
liability whatsoever on the part of DPS, the State of Texas, and the United States if DPS and/or
the subject matter of this Contract become subject to a legislative or regulatory change or the
revocation of statutory or regulatory authority that would render the deliverables to be provided
under this Contract impossible, unnecessary, void, or substantially amended or that would terminate
the appropriations for this Contract. DPS is not required to provide 30 calendar days written
notice as termination under this section is immediate.

DPS is a state agency receiving grant funding from State or Federal Grantor sources. DPS may
immediately terminate this Contract, in whole or in part, without penalty to, or any liability
whatsoever on the part of DPS, the State of Texas, and the United States if the State or Federal
Grantor terminates or reduces the funding

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
necessary for performance of this Contract. DPS is not required to provide thirty (30) calendar
days written notice as termination under this Section is immediate.

DPS may, upon 30 calendar days written notice to Contractor, reduce the deliverables in such manner
and for such periods of time as DPS may elect if funding or appropriations for this Contract are
reduced by law, the statutory amount of compensation authorized for Contractor is reduced by law,
or the Legislative Budget Board requests DPS to reduce DPS budget by a certain percentage

16. TEXAS PUBLIC INFORMATION ACT:
Notwithstanding any provisions of this solicitation to the contrary, Bidder understands that DPS is
subject to and will comply with the Texas Public Information Act (Chapter 552, Gov’t Code) as
interpreted by judicial opinions and opinions of the Attorney General of the State of Texas.

DPS will notify Contractor in writing within a reasonable time from receipt of a request for
information related to Contractor work under this Contract. Contractor must cooperate with DPS in
the production of documents responsive to the request. DPS will make a determination whether to
submit a Public Information Act request to the Attorney General. Contractor must notify DPS within
24 hours of receipt of any third party requests for information that was provided by the State of
Texas for use in performing this Contract. This Contract and all data and other information
generated or otherwise obtained in its performance may be subject to the Texas Public Information
Act. Contractor must maintain the confidentiality of information received from DPS during the
performance of this Contract, including information which discloses confidential personal
information particularly, but not limited to, social security numbers.

The Contractor must make any information created or exchanged with a state governmental entity [as
defined by Texas Government Code Section 2252.907(d)] pursuant to this Contract, and not otherwise
excepted from disclosure under the Texas Public Information Act, available in at least one of the
following formats that is accessible by the public at no additional charge to the State of Texas or
DPS : portable document format (pdf) compatible with the latest version of Adobe Acrobat®;
Microsoft Word®; Microsoft Excel®; or, hard copy (paper).

17. CONFLICT OF INTEREST:
Pursuant to Texas Government Code, Section 572.051, any individual who interacts with public
purchasers in any capacity is required to adhere to the guidelines established. Texas Government
Code, Section 572.051, outlines the ethical standards required of state officers and employees who
interact with public purchasers in the conduct of state business.

Specifically, a Department employee may not have an interest in, or in any manner be connected with
a contract or offer for a purchase of goods or services by an agency of the state; or in any
manner, including by rebate or gift, accept or receive from a person to whom a contract may be
awarded, directly or indirectly, anything of value or a promise, obligation, or contract for future
reward or compensation. Entities who are interested in seeking business opportunities with the
state must be mindful of these restrictions when interacting with public purchasers of DPS or
purchasers of other state agencies.
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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.

The Bidder must comply with the Conflict of Interest provisions and disclosure requirements as
listed in the Texas Contract Management Guide on pages 23-25:
https://comptroller.texas.gov/purchasing/docs/contract-management-guide.pdf

18. FORCE MAJEURE:
Neither Contractor nor DPS will be liable to the other for any delay in, or failure of performance,
of any requirement included in this Contract caused by force majeure. The existence of such causes
of delay or failure will extend the period of performance until after the causes of delay or
failure have been removed provided the non-performing party exercises all reasonable due diligence
to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods,
failure of transportation, or other causes that are beyond the reasonable control of either party
and that by exercise of due foresight such party could not reasonably have been expected to avoid,
and which, by the exercise of all reasonable due diligence, such party is unable to overcome. Each
party must inform the other in writing, with proof of receipt, within three business days of the
existence of such force majeure, or otherwise waive this right as a defense.

19. INDEPENDENT CONTRACTOR:
Contractor and its employees, representatives, agents, and any subcontractors will serve as an
independent contractor in providing deliverables or otherwise in its performance under this
Contract. Contractor and its employees, representatives, agents, and any subcontractors will not be
employees of DPS. Should Contractor subcontract any of the services provided under this Contract,
Contractor expressly understands and acknowledges that in entering into such subcontracts, DPS is
in no manner liable to any subcontractor(s) of Contractor. In no event will this provision relieve
Contractor of the responsibility for ensuring the services rendered under all subcontracts are
rendered in compliance with this Contract. DPS will not be responsible for withholding taxes from
payments made under this Contract. Contractor will have no claim against DPS for vacation pay, sick
leave, retirement benefits, social security, worker’s compensation, health or disability benefits,
unemployment insurance benefits, or employee benefits of any kind.

20. INDEMNIFICATION: ACTS OR OMISSIONS

CONTRACTOR MUST DEFEND, INDEMNIFY AND HOLD HARMLESS THE STATE OF TEXAS AND DPS, AND/OR THEIR
OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND
ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND
EXPENSES ARISING OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR OR ITS AGENTS,
EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE EXECUTION OR
PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THE CONTRACT. THE DEFENSE MUST
BE COORDINATED BY CONTRACTOR WITH THE OFFICE OF THE ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES ARE
NAMED DEFENDANTS IN ANY LAWSUIT AND CONTRACTOR MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST
OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL.
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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
CONTRACTOR AND DPS WILL FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

INFRINGEMENTS

a) CONTRACTOR MUST DEFEND, INDEMNIFY AND HOLD HARMLESS THE STATE OF TEXAS AND DPS, AND/OR THEIR
EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL THIRD
PARTY CLAIMS INVOLVING INFRINGEMENT OF UNITED STATES PATENTS, COPYRIGHTS, TRADE AND SERVICE MARKS,
AND ANY OTHER INTELLECTUAL OR INTANGIBLE PROPERTY RIGHTS IN CONNECTION WITH THE PERFORMANCES OR
ACTIONS OF CONTRACTOR PURSUANT TO THIS CONTRACT. CONTRACTOR AND DPS MUST FURNISH TIMELY WRITTEN
NOTICE TO EACH OTHER OF ANY SUCH CLAIM. CONTRACTOR WILL BE LIABLE TO PAY ALL COSTS OF DEFENSE
INCLUDING ATTORNEYS’ FEES. THE DEFENSE MUST BE COORDINATED BY CONTRACTOR WITH THE OFFICE OF THE
ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND CONTRACTOR MAY
NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY
GENERAL.

b) CONTRACTOR WILL HAVE NO LIABILITY UNDER THIS SECTION IF THE ALLEGED INFRINGEMENT IS CAUSED IN
WHOLE OR IN PART BY: (I) USE OF THE PRODUCT OR SERVICE FOR A PURPOSE OR IN A MANNER FOR WHICH THE
PRODUCT OR SERVICE WAS NOT DESIGNED, (II) ANY MODIFICATION MADE TO THE PRODUCT WITHOUT
CONTRACTOR’SWRITTEN APPROVAL, (III) ANY MODIFICATIONS MADE TO THE PRODUCT BY CONTRACTOR PURSUANT TO
DPS’ SPECIFIC INSTRUCTIONS, (IV) ANY INTELLECTUAL PROPERTY RIGHT OWNED BY OR LICENSED TO DPS, OR
(V) ANY USE OF THE PRODUCT OR SERVICE BY DPS THAT IS NOT IN CONFORMITY WITH THE TERMS OF ANY
APPLICABLE LICENSE AGREEMENT.

c) IF CONTRACTOR BECOMES AWARE OF AN ACTUAL OR POTENTIAL CLAIM, OR DPS PROVIDES CONTRACTOR WITH
NOTICE OF AN ACTUAL OR POTENTIAL CLAIM, CONTRACTOR MAY (OR IN THE CASE OF AN INJUNCTION AGAINST
DPS, MUST ), AT CONTRACTOR’S SOLE OPTION AND EXPENSE; (I) PROCURE FOR DPS THE RIGHT TO CONTINUE TO
USE THE AFFECTED PORTION OF THE PRODUCT OR SERVICE, OR (II) MODIFY OR REPLACE THE AFFECTED PORTION
OF THE PRODUCT OR SERVICE WITH FUNCTIONALLY EQUIVALENT OR SUPERIOR PRODUCT OR SERVICE SO THAT DPS’
USE IS NON-INFRINGING.

TAXES/WORKERS’ COMPENSATION/UNEMPLOYMENT INSURANCE – INCLUDING

INDEMNITY

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
a) CONTRACTOR MUST ACKNOWLEDGE THAT DURING THE EXISTENCE OF THIS CONTRACT, CONTRACTOR WILL BE
ENTIRELY RESPONSIBLE FOR THE LIABILITY AND PAYMENT OF CONTRACTOR AND CONTRACTOR’S EMPLOYEES’ TAXES
OF WHATEVER KIND, ARISING OUT OF THE PERFORMANCES IN THIS CONTRACT. CONTRACTOR MUST COMPLY WITH ALL
STATE AND FEDERAL LAWS APPLICABLE TO ANY SUCH PERSONS, INCLUDING LAWS REGARDING WAGES, TAXES,
INSURANCE, AND WORKERS’ COMPENSATION. DPS AND/OR THE STATE WILL NOT BE LIABLE TO CONTRACTOR, ITS
EMPLOYEES, AGENTS, OR OTHERS FOR THE PAYMENT OF TAXES OR THE PROVISION OF UNEMPLOYMENT INSURANCE
AND/OR WORKERS’ COMPENSATION OR ANY BENEFIT AVAILABLE TO A STATE EMPLOYEE OR EMPLOYEE OF ANOTHER
GOVERNMENTAL ENTITY CUSTOMER.

CONTRACTOR MUST DEFEND, INDEMNIFY AND HOLD HARMLESS CUSTOMERS, THE STATE OF TEXAS AND/OR THEIR
EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, AND/OR ASSIGNEES FROM ANY AND ALL LIABILITY,
ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS’ FEES, AND EXPENSES, RELATING
TO TAX LIABILITY, UNEMPLOYMENT INSURANCE AND/OR WORKERS’ COMPENSATION IN ITS PERFORMANCE UNDER THIS
CONTRACT. CONTRACTOR WILL BE LIABLE TO PAY ALL COSTS OF DEFENSE INCLUDING ATTORNEYS’ FEES. THE
DEFENSE MUST BE COORDINATED BY CONTRACTOR WITH THE OFFICE OF THE ATTORNEY GENERAL WHEN TEXAS STATE
AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND CONTRACTOR MAY NOT AGREE TO ANY SETTLEMENT WITHOUT
FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL CONTRACTOR AND DPS MUST
FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.
21. RIGHT TO AUDIT:
Pursuant to Texas Government Code Section 2262.154, the State Auditor’s Office, or successor
agency, may conduct an audit or investigation of Contractor or any other entity or person receiving
funds from the State directly under this Contract or indirectly through a subcontract under this
Contract.

Contractor understands that acceptance of funds by Contractor or any other entity or person
directly under this Contract or indirectly through a subcontract under this Contract acts as
acceptance of the authority of the State Auditor’s Office, or any successor agency, under the
direction of the legislative audit committee, to conduct an audit or investigation in connection
with those funds.

Under the direction of the legislative audit committee, Contractor or other entity that is the
subject of an audit or investigation must provide the State Auditor’s Office with access to any
information the State Auditor’s Office considers relevant to the investigation or audit.

The Contract may be amended unilaterally by DPS to comply with any rules and procedures of the
State Auditor’s Office in the implementation and enforcement of Texas Government Code Section
2262.154.
Contractor must ensure that these Section 21 provisions concerning the authority to audit funds
received Standard Terms & Conditions for
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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
either directly or indirectly by subcontractors through Contractor and the requirement to cooperate
is included in any subcontract Contractor awards.

Contractor will reimburse the State for all costs incurred by the State associated with enforcing
this provision.

DPS reserves the right to audit Contractor’s records and documents regarding compliance with this
Contract. Contractor is also subject to audit by any other department or agency, including federal
agencies, responsible for determining that DPS and Contractor have complied with the applicable
laws, procedures, policies and best practices.

In the event such an audit reveals any errors by DPS or Contractor, Contractor must refund DPS the
full amount of such overpayments within 30 calendar days of Contractor’s receipt of notice of such
audit findings. DPS, reserves the right, in its sole discretion, to deduct such amount owing to DPS
from any payments to Contractor.

In addition to and without limitation on the other audit provisions of this solicitation, pursuant
to §2262.154, Gov’t Code, the state auditor may conduct an audit or investigation of Contractor or
any other entity or person receiving funds from the state directly under this Contract or
indirectly through a subcontract under this Contract. The acceptance of funds by Contractor or any
other entity or person directly under this Contract or indirectly through a subcontract under this
Contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
Under the direction of the legislative audit committee, Contractor or other entity that is the
subject of an audit or investigation by the state auditor must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit. This
Contract may be amended unilaterally by DPS to comply with any rules and procedures of the state
auditor in the implementation and enforcement of §2262.003, Gov’t Code. Contractor will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through
Contractor and the requirement to cooperate is included in any subcontract it awards.

22. PUBLIC SAFETY COMMISSION REVIEW:
The Texas Public Safety Commission or the Commission’s designee (“Commission”) will receive
notification of the following contracts awarded by DPS since the last commission meeting.

22.1 Contract valued at $1,000,000.00 or more, including available renewal options.
22.2 Contract Amendments (other than exercise of available renewal options) valued at $100,000.00
or more that increase the value of the original contracts by 50% or more; and
22.3 Contract amendments (other than exercise of available renewal options) valued at $500,000 or
more. The Assistant Director, Administration, will submit these reports to the Commission.
The Commission will review contracts prior to or after award by DPS if required by applicable law.
This Policy supersedes in its entirety the Commission’s Contracting Policies adopted on August 15,
2012.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
23. NEWS RELEASES, ADVERTISEMENTS AND PUBLICITY:
Contractor will not make any news releases, public announcements, or public disclosures, nor will
it have any conversations with representatives of the news media, pertaining to this Contract,
without the express, prior written approval of DPS, and then only in accordance with explicit
written instructions from DPS. Contractor will not use the name of the State of Texas or DPS in any
advertisement, promotion or otherwise for any purpose regarding this Contract without the express
prior written consent of DPS. DPS is not authorized to provide endorsements. Notwithstanding the
foregoing, Contractor may make any disclosure required by law or regulation without the approval of
DPS.

24. REDACTED DOCUMENTS:
Contractor must provide a redacted copy of its Bid with specified private information removed, plus
an overview of the nature of the information removed.

25. CRIMINAL HISTORY BACKGROUND:
Contractor will have its project personnel submit to a DPS fingerprint-based criminal history
background investigation, if required by DPS. To facilitate this criminal history background
investigation, each person must be required to complete the DPS Vendor Background Information form
(HR-22), which will be provided by DPS. Contractor is not responsible for any costs associated
with obtaining any fingerprints for the criminal history background investigation.

If DPS requires a fingerprint-based criminal history background investigation, DPS will not allow
personnel to work on the project who have not successfully completed a DPS fingerprint-based
criminal history background investigation and who do not otherwise maintain a DPS security
clearance. In addition, DPS has the right to prevent Contractor’s personnel from gaining access to
the DPS building(s) and computer systems if DPS determines that such personnel do not pass the
background check or fail to otherwise maintain a DPS security clearance.

26. ELECTRONIC AND INFORMATION RESOURCES ACCESSIBILITY STANDARDS:
Effective September 1, 2006 state agencies and institutions of higher education must procure
products which comply with the State of Texas Accessibility requirements for Electronic and
Information Resources specified in 1 TAC, Chapter 213 and 1 TAC, Chapter 206, when such products
are available in the commercial market place or when such products are developed in Bid to a
procurement solicitation.

27. STATUTORY REPORTING REQUIREMENTS:
DPS is a governmental body subject to the Texas Public Information Act (PIA), Texas Government Code
Chapter 552. The Bid and other information submitted to DPS by the Bidder are subject to release as
public information by DPS. The Bid and other submitted information is presumed subject to
disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for
the Bidder to include proprietary or otherwise confidential information in its Bid or other
submitted information, the Bidder will clearly label that proprietary or confidential information
and identify the legal basis for confidentiality. Merely making a blanket claim that the entire Bid
is protected from disclosure because it contains some proprietary information is not acceptable,
and will make the entire Bid subject to release under the PIA. In order to trigger the process of

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
seeking an Attorney General opinion on the release of proprietary or confidential information, the
specific provisions of the Bid that are considered by the Bidder to be proprietary or confidential
must be clearly labeled as described above. Any information which is not clearly identified by the
Bidder as proprietary or confidential will be deemed subject to disclosure pursuant to the PIA. The
Bidder will irrevocably deemed to have waived, and Bidder agrees to fully indemnify the State of
Texas, DPS any claim of infringement by DPS regarding the intellectual property rights of the
Bidder or any third party for any materials appearing in the Bid.

If Bid contains any information which Bidder claims is confidential and not subject to release
under the PIA, Bidder must prepare and deliver to DPS four non-rewritable CDs/DVDs containing the
following information:

1. Two non-rewritable CDs/DVDs containing complete copies of all of Bidder’s submissions pursuant
to this IFB. Bidder must mark these “Complete Bid Documents, [Bidder’s Name], DPS IFB Title [IFB
Number]. CONTAINS CONFIDENTIAL INFORMATION.”
2. Two non-rewritable CDs/DVDs, each containing copies of all of Bidder’s submissions with all
information claimed as confidential excised, blacked out, or otherwise redacted. Each of these
CDs/DVDs must also contain an Appendix which contains clear references to all redacted information
including a general description of the redacted information. Bidder must mark these CDs/DVDs “For
Public Release: Redacted Version of [Bidder’s Name], [DPS IFB Title] [IFB Number].”

Agency Posting of Contracts
Without prior written notice to the Bidder, the redacted Bid may be posted on DPS’ website as part
of this Contract per Texas Government Code § 2261.253(a).

28. ABANDONMENT OR DEFAULT:
DPS reserves the right to cancel this Contract without notice and either re-solicit or re-award
this Contract
to the next best responsive and responsible Bidder if Contractor defaults on this Contract. DPS
will not consider the defaulting Contractor in the re-solicitation and may not be considered in
future solicitations for the same type of work, unless the specification or scope of work
significantly changes. DPS will determine the period of suspension based on the seriousness of the
default.

29. ASSIGNMENT:
Contractor will not assign or transfer any interest in or duty under this Contract without the
express, prior written consent of DPS, with DPS providing such consent at its sole discretion. An
attempted assignment in violation of this clause is null and void. Any approved assignment will not
relieve the assignor of any liability or obligation under this Contract.

30. DRUG FREE WORKPLACE POLICY:
Contractor must comply with the applicable provisions of the Drug-Free Workplace Act of 1988.

31. NOTICE:
Any notice required or permitted under this Contract will be directed to the DPS Purchaser as
identified on Standard Terms & Conditions for
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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
page two of this IFB or to Contractor’s authorized representative named in Contractor’s Bid and
will be deemed received:
31.1 When delivered by hand to the receiving Party’s address and a receipt granted;
31.2 Notice is deemed to have been given on the date of certified receipt, if placed in the United
States mail, postage prepaid, by registered or certified mail with return receipt requested,
addressed to the receiving Party at its specified address; or
31.3 When received if sent by confirmed facsimile or confirmed electronic mail.

32. TERMS AND CONDITIONS:
Contractor’s Bid is incorporated into this Contract only to the extent expressly accepted by DPS in
writing as part of this Contract. Reference Section 49.6.B of the Terms and Conditions.

33. INSURANCE REQUIREMENTS FOR LAWN AND JANITORIAL SERVICES:
Contractor must procure and maintain at its expense during the term of the Contract or any
extensions thereof, insurance as listed below. Insurance must be written by companies acceptable to
DPS and authorized to do business in the State of Texas. Policies must include terms and provisions
indicated below. Contractor must provide and furnish evidence of the following insurance:

33.1 Workers’ Compensation and Employers’ Liability Contractor must maintain Workers’ Compensation
coverage in accordance and maintain such coverage throughout the life of this Contract.
Coverage A – Workers’ Compensation (WC) Statutory limits for the State of Texas or for any state
Contractor’s employee resides in.
Coverage B – Employer’s Liability (EL) $500,000 each accident limit / $1,000,000 disease policy /
$500,000 each employee with a $1,000,000 policy aggregate.
Contractor will waive all rights against DPS, its board, trustees, officers, employees, agents, and
volunteers for recovery of damages to the extent they are covered by WC and EL.
33.2 Commercial General Liability Insurance. Contractor must maintain CGL coverage with a combined
single limit of $500,000.00 per occurrence for coverage including products/completed operations,
where appropriate, with a separate aggregate of $1,000,000.00.
If this insurance is written on a claims-made form, coverage will be continuous (by renewal or
extended reporting period) for not less than 60 months following completion of this Contract and
acceptance by DPS.
Coverage, including any renewals, must have the same retroactive date as the original policy
applicable to this Contract. Civil Rights Liability must be provided with the same liability
limits. It may be included within the General Liability policy or written on a separate policy;
Liability coverage must include coverage for damage to property and injury to persons caused by
boiler and other equipment malfunction. The policy must contain an endorsement to include coverage
for the property of third parties. DPS will be named as an additional insured by using endorsement
CG2026 or broader.
33.3 Business Automobile Liability Insurance Contractor must maintain Business Automobile insurance
coverage for all owned, hired, and non-owned vehicles, with a minimum combined single
limit of
$1,000,000 for each accident for bodily injury and property damage. Such insurance will include
coverage for loading and unloading hazards.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
If Contractor will carry pollutants or hazardous materials, endorsements for Pollution Liability
Coverage for Automobile and Motor Carrier Act will be included.

Contractor will waive all rights against DPS, its board, trustees, officers, employees, agents, and
volunteers for recovery of damages to the extent they are covered by the business auto liability
insurance (or any other applicable auto physical damage coverage.)
33.4 Umbrella/Excess Liability Contractor may combine its primary and Excess/Umbrella Liability
limits to meet the minimum required coverage for any line of coverage; however, if it chooses this
option, the coverage will be written at least as broad as those requirements defined above.

$1,000,000 Minimum Limit
33.5 Additional Provisions: Contractor must ensure that with respect to the above required
insurance, all insurance contracts and certificate(s) of insurance will contain and state, in
writing, the following required provisions:
A. Name DPS and its board, trustees, officers, employees, agents, representatives and volunteers as
an additional insured by using endorsement CG2026 or broader.
B. Waiver of subrogation against DPS and its board, trustees, officers, employees, agents,
representatives and volunteers, for bodily injury (including death), property damage or any other
loss to all policies.
C. Contractor’s insurance will be the primary insurance in regards to DPS and its board, trustees,
officers, employees, agents, representatives and volunteers.
D. All certificates of Insurance will identify the service or product being provided and the name
of the responsible party.
E. All provisions of this Contract concerning liability, duty and standard of care, together with
the indemnification provision will be underwritten by contractual liability coverage sufficient to
include such obligations within applicable policies.
F. No “self-insurance” coverage will be acceptable.
G. Contractor’s insurance coverage will continue in full force and effect during the term of
this Contract. No Contract will be entered into between Contractor and DPS unless acceptable
insurance certificates are received by DPS by the date scheduled for the execution of this
Contract. Proof of insurance policies in a form acceptable to DPS will be delivered prior to the
effective date of this Contract.
H. All insurance coverage will be provided by insurance carrier(s) duly licensed, admitted and
authorized to do business in Texas. All insurance carriers will be, at a minimum, rated “A” or
better by A.M. Best or equivalent rating by a similar insurance rating service.
I. Contractor may choose the amount of deductible for any other insurance coverage required
(above) to be obtained by Contractor; however except as it relates to professional liability
insurance, in no event will such deductible for each occurrence exceed five percent of the required
yearly aggregate limit of coverage.
J. Contractor will be responsible for the first dollar defense coverage. All general liability
and professional liability policies will provide defense in addition to the policy limits.
K. The limits required herein are the minimum acceptable limits. These limits will not to be
construed as being the maximum Contractor may wish to purchase for its own benefit.

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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
L. With respect to the total limits of liability required, any combination of primary and/or
umbrella / excess liability coverage may satisfy those totals. However, if an umbrella / excess
liability policy is used, coverage will be at least as broad as the primary coverage.
M. The Contractor represents and warrants all required policies contain endorsements prohibiting
cancellation except upon at least 30 calendar day’s prior written notice to the Department. The
Certificate(s) will be addressed to the Department of Public Safety as the Certificate holder.

34. INSURANCE REQUIREMENTS FOR OTHER THAN LAWN AND JANITORIAL SERVICES: Contractor must comply with
The State of Texas Workers’ Compensation Insurance regulations and maintain commercial general
liability insurance until work covered in this Contract is completed and accepted by DPS. Proof of
insurance must be provided upon request by DPS. Prior to the commencement of work under this
Contract, Contractor must procure and maintain at its expense during the term of the Contract or
any extensions thereof, insurance as listed below. Insurance must be written by companies
acceptable to DPS and authorized to do business in the State of Texas. Policies must include
terms and provisions indicated below. Contractor will provide and make available, at no cost to
DPS, copies of policy declaration pages and policy endorsements and furnish evidence of the
following insurance:

34.1 Workers’ Compensation and Employers’ Liability Contractor must maintain Workers’ Compensation
coverage in accordance and maintain such coverage throughout the life of this Contract. Coverage A
– Workers’ Compensation (WC) Statutory limits for the State of Texas or for any state Contractor’s
employee resides in. Coverage B – Employer’s Liability (EL) $1,000,000 each accident limit /
$1,000,000 Disease Policy / $1,000,000 each employee limit. , Contractor will waive all rights
against DPS, its board, trustees, officers, employees, agents, and volunteers for recovery of
damages to the extent they are covered by WC and EL.
34.2 Business Automobile Liability Insurance Contractor must maintain Business Automobile insurance
coverage for all owned, hired, and non-owned vehicles, with a minimum combined single limit of
$1,000,000 for each accident for bodily injury and property damage. Such insurance will include
coverage for loading and unloading hazards. If Contractor will carry pollutants or hazardous
materials, endorsements for Pollution Liability Coverage for Automobile and Motor Carrier Act will
be included. Contractor will waive all rights against DPS, its board, trustees, officers,
employees, agents, representatives and volunteers for recovery of damages to the extent they are
covered by the business auto liability insurance (or any other applicable auto physical damage
coverage.)
34.3 Commercial General Liability Insurance Coverage Contractor must maintain Commercial General
Liability insurance coverage that will include, but not be limited to, Premises/Operations,
Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and
Contractual Liability.
$1,000,000.00 each occurrence
$2,000,000.00 General Aggregate limit,
$2,000,000.00 Products and Completed Operations,
$1,000,000.00 Personal/Advertising injury,
$50,000.00 Damage to Premises
$5,000.00 Medical Payments

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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
A. If this insurance is written on a claims-made form, coverage must be continuous (by renewal or
extended reporting period) for not less than 60 months following completion of this Contract and
acceptance by DPS.
B. Coverage, including any renewals, must have the same retroactive date as the original policy
applicable to this Contract. Civil Rights Liability must be provided with the same liability
limits. It may be included within the General Liability policy or written on a separate policy.
C. Liability coverage must include coverage for damage to property and injury to persons caused by
boiler and other equipment malfunction. The policy must contain an endorsement to include coverage
for the property of third parties.
D. DPS must be named as an additional insured by using endorsement CG2026 or broader.
E. Contractor’s coverage will include an endorsement for waiver of subrogation and a 30 Day
Notice of Cancellation to DPS. Contractor will waive all rights against DPS, its board, trustees,
officers, employees, agents, and volunteers.

34.4 Umbrella/Excess Liability Contractor may combine its primary and Excess/Umbrella Liability
limits to meet the minimum required coverage for any line of coverage; however, if it chooses this
option, the coverage will be written at least as broad as those requirements defined above.

$1,000,000 Minimum Limit
34.5 ADDITIONAL PROVISIONS
Contractor must ensure that with respect to the above required insurance, all insurance contracts
and certificate(s) of insurance will contain and state, in writing, the following required
provisions:
A. Name DPS and its board, trustees, officers, employees, agents, representatives and volunteers as
additional insured to all applicable policies.
B. Waiver of subrogation against DPS and its board, trustees, officers, employees, agents, and
volunteers, for bodily injury (Including death), property damage or any other loss to all policies.
C. Contractor’s insurance will be the primary insurance in regards to DPS and its board, trustees,
officers, employees, agents, and volunteers.
D. All provisions of this Contract concerning liability, duty and standard of care, together with
the indemnification provision, will be underwritten by contractual liability coverage sufficient to
include such obligations within applicable policies.
E. All Certificates of Insurance will identify the service or product being provided and the name
of the responsible party.
F. No “self-insurance” coverage will be acceptable.
G. Contractor’s insurance coverage will continue in full force and effect during the term of
this Contract. No Contract will be entered into between Contractor and DPS unless acceptable
insurance certificates are received by DPS by the date scheduled for the execution of this
Contract. Proof of insurance policies in a form acceptable to DPS will be delivered prior to the
effective date of this Contract.
H. All insurance coverage will be provided by insurance carrier(s) duly licensed, admitted and
authorized to do business in Texas. All insurance carriers will be, at a minimum, rated “A” or
better by A.M. Best or equivalent rating by a similar insurance rating service.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
I. Contractor may choose the amount of deductible for any other insurance coverage required
(above) to be obtained by Contractor; however except as it relates to professional liability
insurance, in no event will such deductible for each occurrence exceed five percent of the required
yearly aggregate limit of coverage.
J. Contractor will be responsible for the first dollar defense coverage. All general liability
and professional liability policies will provide defense in addition to the policy limits.
K. The limits required herein are the minimum acceptable limits. These limits will not to be
construed as being the maximum Contractor may wish to purchase for its own benefit.
L. With respect to the total limits of liability required, any combination of primary and/or
umbrella / excess liability coverage may satisfy those totals. However, if an umbrella / excess
liability policy is used, coverage will be at least as broad as the primary coverage.
M. The Contractor represents and warrants all required policies contain endorsements prohibiting
cancellation except upon at least 30 calendar day’s prior written notice to the Department. The
Certificate(s) will be addressed to the Department of Public Safety as the Certificate holder.

35. TERMINATION:
This Contract may be terminated or cancelled in any of the following circumstances:

35.1 TERMINATION WITH NOTIFICATION AND OPPORTUNITY TO CURE:
DPS will notify Contractor in writing of any failure, cause or default if Contractor fails to carry
out or comply with any requirements of this Contract (including but not limited to any statement,
affirmation, disclosure, certification, representation or warranty in this Contract that is false,
misleading, or erroneous in any material respect). DPS’ notification will demand that the failure,
cause or default be remedied within ten calendar days. DPS will have the right to cancel this
Contract upon ten calendar days from written notice if Contractor fails to remedy such failure,
cause or default within the ten calendar day period.
35.2 TERMINATION FOR UNAVAILABILITY OF FUNDS:
This Contract may be terminated as provided in Section H.1 herein entitled “Availability of Funds
for Next Fiscal Year and Legislative Actions.” The Parties understand and agree that the
obligations of DPS under this Contract are contingent upon the availability of funds to meet DPS’
liabilities hereunder. DPS may immediately terminate this Contract without penalty to or any
liability whatsoever on the part of DPS, the State of Texas, and the United States, if these funds
become unavailable to DPS.
35.3 TERMINATION FOR CONVENIENCE:
DPS reserves the right to terminate this Contract any time, in whole, or in part, without cost or
penalty, by providing 30 calendar days’ advance written notice of such termination to Contractor,
DPS determines that such termination is in the best interest of the State. .
35.4 TERMINATION BY MUTUAL AGREEMENT: This Contract may be terminated upon mutual written
agreement.
35.5 TERMINATION FOR FAILURE TO PERFORM: This Contract may be terminated by DPS if Contractor
fails to perform as agreed or is otherwise in default, without the necessity of complying with
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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
the requirements in the section herein entitled “Termination with Notification and Opportunity to
Cure.” DPS will provide Contractor with written notice to terminate this Contract, which
termination will become effective immediately upon Contractor’s receipt of the notice.

If Contractor fails to provide the deliverables or other performances in accordance with the
provisions of this Contract, or fails to comply with any of the terms or conditions of this
Contract, DPS may, upon written notice of default to Contractor, immediately terminate all or any
part of this Contract. Termination is not an exclusive remedy, but will be in addition to any other
rights and remedies provided in equity, by law or under the Contract.

DPS may exercise any other right, remedy or privilege which may be available to it under applicable
law of the State and any other applicable law or may proceed by appropriate court action to enforce
the provisions of this Contract, or to recover damages for the breach of this Agreement. The
exercise of any of the foregoing remedies will not constitute a termination of this Contract unless
DPS notifies Contractor in writing prior to the exercise of such remedy. Contractor will remain
liable for all covenants and indemnities under this Contract. Contractor will be liable for all
costs and expenses, including court costs, incurred by DPS with respect to the enforcement of any
of the remedies listed in this Contract.
35.6 Termination for Listing on Federal Excluded Party List, the Terrorism List (Executive Order
#13224) or on the State of Texas Debarred Vendor List: DPS will have the absolute right to
terminate this Contract without recourse as follows:
A. If Contractor becomes listed on the prohibited Vendors list authorized by Executive Order #13224
“Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or
Support Terrorism,” published by the United States Department of Treasury, Office of Foreign Assets
Control; or
B. If Contractor becomes suspended or debarred from doing business with the federal government as
listed in the Systems for Award Management List (SAM) maintained by the General Services
Administration; or
C. If Contractor becomes listed on the State of Texas Debarred Vendor List DPS will provide
Contractor with written notice to terminate this Contract, which termination will become effective
immediately upon Contractor’s receipt of the notice.
35.7 General Termination Provisions; All Contracts Are Non-exclusive:
A. The termination of this Contract, under any circumstances whatsoever, will not affect or relieve
Contractor from any obligation or liability that may have been incurred pursuant to this Contract,
and such cancellation by DPS will not limit any other right or remedy available to DPS at law or in
equity.
B. This Contract does not grant Contractor a franchise or any other vested property right. DPS
reserves the right, in its sole discretion, to solicit or contract with other contractors for
similar subject matter, services, or deliverables to those under this Contract at any time. Except
as expressly authorized by DPS under this Contract during the term of this Contract by reference to
this Section 35.7, this Contract and Contractor’s performance under this Contract for the subject
matter, services or deliverables under this Contract are not exclusive to Contractor. In all
events, no minimum amount of compensation is guaranteed.
C. DPS will not be considered in default or breach of this Contract, nor will it give rise to any
liability

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
whatsoever on the part of DPS whether such claims of Contractor are for compensation of anticipated
profits, unabsorbed overhead, interest on borrowing, or for any other reason in the event of
termination hereunder.
D. Contractor must, unless mutually agreed upon in writing, cease all work immediately upon the
effective date of termination. DPS will be liable for payments limited only to the portion of the
work DPS authorized in writing and which Contractor has completed, delivered to DPS, and which have
been accepted by DPS. All such work will have been completed, per this Contract’s requirements,
prior to the effective date of termination.
E. Contractor must deliver to DPS all completed, or partially completed work and any and all
documentation or other products and results of these services no later than the first calendar day
after the termination of this Contract, or at DPS’ request. Failure to timely deliver such work or
any and all documentation or other products and results of the services will be considered a
material breach of this Contract. Contractor will not make or retain any copies of the work or any
and all documentation or other products and results of the services without the prior written
consent of DPS.
F. DPS reserves the right to recover reasonable costs, fees, expenses, and other amounts or damages
available to DPS under this Contract or under applicable law, including, but not limited to,
attorneys’ fees and court costs, if termination is at Contractor’s request or if termination is for
cause. This right is in addition to any other remedies available to DPS under this Contract or
applicable law. DPS reserves the right to pursue any and all applicable rights and remedies if this
Contract is terminated for any reason and DPS expressly waives no such rights or remedies.
G. DPS reserves the right to cancel this Contract without notice and either re-solicit or re-award
this Contract to the next best responsive and responsible Contractor if Contractor defaults on this
Contract. DPS will not consider the defaulting Contractor in the re-solicitation and DPS may not
consider the defaulting Contractor in future solicitations for the same type of work, unless the
specification or scope of work significantly changes. DPS will determine the period of suspension
based on the seriousness of the default.
H. DPS and the State of Texas will not be liable to Contractor for any damages, claims, losses, or
any other amounts arising from or related to any such termination if this Contract is terminated
for any reason. However, Contractor may be entitled to the remedies provided in Texas Government
Code, Chapter 2260.

36. HISTORICALLY UNDERUTILIZED BUSINESS PARTICIPATION REQUIREMENTS:
36.1 Bidder must make a good faith effort to comply with all state Historically Underutilized
Business (HUB) requirements pursuant to Texas Government Code (Gov’t Code), Chapter 2261 and
administrative rules, if applicable. The successful Bidder must also comply with the approved HUB
Subcontracting Plan.
36.2 Bidder must submit a HUB Subcontracting Plan (HSP) as part of its Bid and must comply with
implementation of the HSP. The successful Bidder must seek written approval from DPS prior to
making any modifications to its HSP.
36.3 Bidder must submit a detailed description of the HSP and required forms with the Bid which is
included as an Attachment. The Respondent’s Bid will be disqualified if the HSP Forms are not
completed in full or missing from Bidder’s original Bid.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
36.4 The successful Bid must provide notice to all subcontractors of their selection as a
subcontractor for this Contract. The notice will specify, at a minimum, DPS’ name, the name of the
Contract Administrator, this Contract’s assigned contract number, the subcontracting opportunity
the subcontractor will perform, the approximate dollar value of the subcontractor, and the expected
percentage of this Contract’s total value that the subcontract represents. A copy of the notice
will be provided to the Contract Administrator no later than ten business days after the effective
date of this Contract.
36.5 The successful Bidder must submit to the Contract Administrator on a monthly basis (by the 5th
day of the following month) the Prime Vendor Progress Assessment Report, which is included as
Attachment H, HSP.

37. APPLICABLE LAW / VENUE:
This Contract will be governed and construed in accordance with the laws of the State of Texas. The
venue of any suit arising under this Contract is fixed in any court of competent jurisdiction of
Travis County, Texas.

38. RIGHTS TO DATA, DOCUMENTS AND COMPUTER SOFTWARE (STATE OWNERSHIP):
Any biographic data, demographic data, image data inclusive of fingerprints, photograph and
signatures or any other data or metadata in any form acquired or accessed by Contractor in the
performance of its obligations under this Contract will be the exclusive property of the State of
Texas and all such data will be delivered to DPS by Contractor upon completion, termination, or
cancellation of this Contract.

Contractor will not use, willingly allow, or cause to have such data used for any purpose other
than the performance of Contractor’s obligations under this Contract without the prior written
consent of DPS.

The ownership rights described herein will include, but not be limited to, the right to copy,
publish, display, transfer, prepare derivative works, or otherwise use the works.

Contractor must provide, at no additional charge, appropriate licenses for DPS to use and access
the System and Contractor’s pre-existing software or other intellectual or proprietary property
that Contractor determines is necessary to facilitate the performance of Contractor’s obligations
under this Contract.

39. TAXES:
DPS, as an agency of the State of Texas, qualifies for exemption from state and local sales and use
taxes pursuant to the provisions of the Texas Limited Sales, Excise, and Use Tax Act. The
Contractor may claim exemption from payment of applicable state taxes by complying with such
procedures as may be prescribed by the Texas Comptroller of Public Accounts.

40. SUBSTITUTIONS:
No substitutes or cancellations are permitted without the prior written approval of an authorized
representative of DPS. Delivery will be made during normal business hours only, unless prior
written approval for late delivery has been obtained from DPS’ authorized representative.

41. NOTICE UNDER GOV’T CODE 2261.252:
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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
Pursuant to Gov’t Code 2261.252, DPS may not enter into a contract for the purchase of goods or
services with a private vendor if members of the Public Safety Commission or certain positions
within the agency including the Executive Director, the General Counsel or the Procurement Director
or their covered family members have a financial interest in vendor. Any contract found to violate
Gov’t Code 2261.252 is void.

42. RECORD RETENTION:
Contractor must retain all financial records, supporting documents, statistical records, and any
other records or books relating to the performances called for in the Contract. Contractor must
retain these records for a period of seven years after the expiration of the contract, or until DPS
or the State Auditor’s Office (SAO) is satisfied that all audit and litigation matters are
resolved, whichever period is longer. Contractor will grant access to all books, records, and
documents pertinent to the contract to DPS, SAO and any federal governmental entity that has
authority to review records due to federal funds being spent under the contract.

43. DISCLOSURE OF INTERESTED PARTIES:
If DPS determines that Texas Government Code § 2252.908 may apply to any contract awarded as a
result of this solicitation, DPS will advise Vendor of its obligation to disclose interested
parties to the Texas Ethics Commission (TEC) and DPS as specified in the statute.

To execute a contract with DPS, Vendor must submit the required disclosures to TEC by completing
TEC Form 1295, Certificate of Interested Parties. Even if Vendor has no interested parties to
disclose, Vendor must still complete the TEC Form 1295 process to affirmatively declare that it has
no interested parties.

TEC Form 1295 is an online form available at TEC’s website:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

Upon completion, Vendor must submit the form online to TEC and then print the completed form that
includes the Certificate Number automatically assigned by TEC. Vendor’s authorized agent must sign
the printed form, have the form notarized, and submit the form to DPS. The address for submission
will be provided to the potential awardee(s).

For further information, see Texas Government Code § 2252.908 and 1 Texas Administrative Code Ch.
46 as well as TEC’s website.

If Vendor does not timely submit a completed, signed, and notarized TEC Form 1295 to DPS, DPS is
prohibited by law from executing a contract to Vendor, even if Vendor is otherwise eligible for
award. DPS may award the contract to the next successful potential awardee, who will then be
subject to this procedure.

44. IMMIGRATION:
Contractor represents and warrants that it will comply with the requirements of the Immigration and
Nationality Act (8 U.S.C. § 1101 et seq.) and all subsequent immigration laws and amendments.

45. CORRECTIVE ACTION PLAN:

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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
If DPS discovers issues of unsatisfactory performance as defined in this Contract, DPS will request
a “Corrective Action Plan” from Contractor. Upon request from the DPS Project Manager or his/her
designated representative, Contractor must deliver a Corrective Action Plan within 10 business days
that will then be reviewed for acceptance by the DPS Contract Administrator. The Corrective Action
Plan will address and correct all unsatisfactory performance within 30 days of the implementation.
Failure to correct the unsatisfactory performance within the allotted time will be grounds for
termination.

46. SURVIVAL:
Termination of this Contract for any reason will not release Contractor from any liability or
obligation set forth in this Contract that is expressly stated to survive any such termination or
by its nature would be intended to be applicable following any such termination, including the
provisions regarding confidentiality, indemnification, transition, records, audit, property rights,
dispute resolution, invoice and fees verification, and any other provisions of this Contract that
impose continuing obligations on either of the parties or that govern the rights and limitations of
either of the parties after the expiration or termination of this Contract.

47. CHANGE ORDERS:
Change orders will be allowed only if unforeseen conditions arise or if DPS needs to dictate
changes. No verbal change orders will be allowed; all change orders will be in writing by a
purchase order change notice.

48. DEDUCTIONS FOR UNACCEPTABLE COMPLIANCE
If Contractor fails to comply with the terms of the Contract, the Department may withhold the
Contractor’s Payment. If non-compliance results in the Department purchasing goods or services from
another entity to remedy the non-compliance, the Department will deduct those costs from the
Contractor’s Payment.

49. EXECUTION OF BID:
By submitting a bid, Bidder makes all of the following DISCLOSURES, AFFIRMATIONS, GUARANTEES
REPRESENTATIONS, CERTIFICATIONS, STATEMENTS AND WARRANTIES (collectively,
“Affirmations”):

49.1 Historically Underutilized Business (HUB) Representation
A. Definition
1) “Historically Underutilized Business” means an entity with its principal place of business in
this State that is:
i. A corporation formed for the purpose of making a profit in which 51 percent or more of all
classes of the shares of stock or other equitable securities are owned by one or more economically
disadvantaged persons who have a proportionate interest and actively participate in the
corporation’s control, operation and management;
ii. A sole proprietorship created for the purpose of making a profit that is completely owned,
operated and controlled by an economically disadvantaged person;

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
iii. A partnership formed for the purpose of making a profit in which 51 percent or more of the
assets and interest in the partnership are owned by one or more economically disadvantaged persons
who have a proportionate interest and actively participate in the partnership’s control, operation,
and management;
iv. A joint venture in which each entity in the venture is a Historically Underutilized Business,
as determined under another paragraph of this subdivision; or
v. A supplier contract between a Historically Underutilized Business as determined under another
paragraph of this subdivision and a prime contractor under which the historically underutilized
business is directly involved in the manufacture or distribution of the goods or otherwise
warehouses and ships the goods.
2) “Economically disadvantaged person” means a person who is economically disadvantaged because
of the person’s identification as a member of a certain group including Black Americans, Hispanic
Americans, Women, Asian Pacific Americans, Native Americans and Service Related Disabled Veterans,
and who has suffered the effects of discriminatory practices or other similar insidious
circumstances over which the person has no control.
B. Representation
Bidder must represent and certify as part of its Bid that it [ ] is, or [ ] is not, a HUB
certified by the Statewide Procurement Division (SPD).
49.2 Child Support Representation and Certification
A. Under the Texas Family Code, Section 231.006, a child support obligor who is more than thirty
(30) days delinquent in paying child support and a business entity in which the obligor is a sole
proprietor, partner, shareholder or owner with an ownership interest of at least 25 percent is not
eligible to receive payments from State funds under a contract to provide property, materials or
services.
B. Governmental entities and any business entity, including a non-profit corporation, that does not
have a majority shareholder who is a natural person capable of being a child support obligor, are
not subject to Section 231.006.
Check ONE:
Bidder DOES NOT have a sole proprietor, majority stockholder or substantial owner who is a natural
person capable of being a child support obligor therefore IS NOT subject to Section 231.006.
Bidder DOES have a sole proprietor, majority stockholder or substantial owner who is a natural
person capable of being a child support obligor therefore IS subject to Section 231.006.

If subject to Section 231.006, a Bid will include names and social security numbers of each person
with at least a 25 percent ownership of the business entity submitting the Bid.

Print Name SSN Print Name
SSN

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.

Print Name SSN Print Name
SSN

Under Texas Family Code § 231.006, (relating to child support) Bidder, by submitting its Bid,
certifies that it is not ineligible to receive a payments under this Contract and acknowledges that
this Contract may be terminated and payment may be withheld if this certification is inaccurate.
49.3 Franchise Tax Representation
In submitting its Bid, Bidder certifies that it is exempt or not delinquent in the payment of any
franchise taxes owed the State of Texas under Chapter 171, Texas Tax Code.

If Bidder is a qualifying business entity type per Texas Comptroller of Public Accounts guidelines
and is not set up in the Texas Franchise Tax system, Bidder must do so prior to contracting with
the State of Texas.
49.4 Type Of Business Organization
Bidder must, by checking the applicable box, represent that:
A. It operates as [ ] a corporation incorporated under the laws of the State of
, [ ] an individual, [ ] a partnership, [ ] a nonprofit organization or [ ] a joint
venture; or
B. If Bidder is a foreign entity, it operates as [ ] an individual, [ ] a partnership,
[ ] a nonprofit organization, [ ] a joint venture, or [ ] a corporation, registered for business
in
(country).
49.5 Preference Claim
In accordance with 34 TAC Rule 20.207 (8), Bidder must check below if claiming a preference. If the
appropriate line is not marked, a preference will not be granted unless other documents included in
the Bid show a right to the preference.

A. Source and Specification Preferences
[ ] Products of persons with mental or physical disabilities.
[ ] Products made of recycled, remanufactured, or environmental sensitive materials
including recycled steel.
[ ] Energy efficient products.
[ ] Rubberized asphalt paving material. [ ] Recycled motor oil and lubricants.
[ ] Disabled Veterans – with at least 20 percent disability
B. Tie-Bid Preferences
[ ] Goods produced or offered by a Texas bidder that is owned by a Texas resident service-disabled
veteran.*
[ ] Goods produced in Texas or offered by a Texas bidder that is not owned by a [ ] Texas
resident service-disabled veteran.*
[ ] Agricultural products produced or grown in Texas.
[ ] Agricultural products or services offered by Texas Bidders.*
[ ] Services offered by a Texas bidder that is owned by a Texas resident serviced-disabled
veteran.*

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
[ ] Services offered by a Texas bidder that is not owned by a Texas resident serviced–disabled
veteran.
[ ] Texas Vegetation Native to the Region.
[ ] USA produced supplies, materials, equipment or agricultural products.
C. Additional Preferences
[ ] Products produced at facilities located on formerly contaminated property. [ ] Products and
services from economically depressed or blighted areas.
[ ] Contractors that meet or exceed air quality standards.
[ ] Recycled or reused computer equipment of other manufacturers.
[ ] Foods of higher nutritional value (for consumption in a public cafeteria only). [ ]
Commercial production company or advertising agency located in Texas.

*By signing this Bid, Bidder certifies that if a Texas address is shown as the address of Bidder,
bidder qualifies as a Texas Resident Bidder as defined in 34 TAC Rule 20.288 (c).
49.6 Representations Of Bidder
References to the “representations” of Bidder include without limitation all representations,
warranties, guarantees, certifications, and affirmations of Bidder when submitting a Bid to this
Solicitation.

By submitting a Bid, Bidder makes all of the representations included in this Section and agrees
that all representations are material, true, and correct. Bidder acknowledges that DPS relies upon
a Bidder’s representations when awarding a contract. Bidder’s representations will become
representations of the Contractor if Bidder is selected for award under this Contract.

Bidder or Contractor must promptly notify DPS if any representations are no longer true or correct.
A Bidder or Contractor who does not promptly notify DPS is subject to remedies, including
termination, under Section 35.1 (Termination with Notification and Opportunity to Cure) of this
Contract.

A. Organization and Qualification
If Bidder operates as a corporation incorporated under the laws of any state outside Texas, it is
duly qualified to do business as a foreign corporation in good standing in Texas.
B. Authorization
This Contract has been duly authorized, executed and delivered by the Contractor, the Successful
Bidder, and, assuming due execution and delivery by DPS, constitutes a legal, valid and binding
agreement enforceable against the Contractor in accordance with its terms.
C. No Violation of Agreements, Articles of Incorporation or Bylaws
The consummation of the transactions contemplated by this Contract and the fulfillment of the terms
hereof will not conflict with, or result in a breach of any of the terms and provisions of, or
constitute a default under any indenture, mortgage, deed of trust, lease, loan agreement, license,
security agreement, contract, governmental license or permit or other agreement or instrument to
which Bidder is a party or by which its properties are bound, or any order, rule or regulation of
any court or any regulatory body, administrative agency or other governmental body applicable to
Bidder or any of its properties, except any such conflict, breach, or default which would not
materially and adversely
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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
affect Bidder’s ability to perform its obligations under this Contract, and will not conflict with,
or result in a breach of any of the terms and provisions of, or constitute a default under, the
Articles of Incorporation (or other corresponding charter document) or Bylaws of Bidder.
D. No Defaults under Agreements
Bidder is not in default, nor is there any event in existence which, with notice or the passage of
time or both, would constitute a default by Bidder under any indenture, mortgage, deed of trust,
lease, loan agreement, license, security agreement, contract, governmental license or permit or
other agreement or instrument to which it is a party or by which any of its properties are bound
and which default would materially and adversely affect Bidder’s ability to perform its
obligations under this Contract.
E. Compliance with Laws
Neither Bidder nor its officers and directors purporting to act on its behalf have been advised or
have reason to believe that Bidder or such officers and directors are in violation of or in
noncompliance with any applicable laws, rules and regulations of the jurisdictions in which Bidder
is conducting business, including all safety laws and laws with respect to discrimination in
hiring, promotion or pay of employees or other laws affecting employees generally, except where
violation or failure to be in compliance would not materially and adversely affect Bidder’s ability
to perform its obligations under this Contract.
F. No Litigation
1) Bidder certifies that there is not now pending, or to its knowledge threatened, any action, suit
or proceeding to which Bidder, or any of its employees, are a party, before or by any court or
governmental agency or body, which may result in any material adverse change in Bidder’s ability to
perform its obligations under this Contract, or any such action, suit or proceeding related to
environmental or civil rights matters.
2) Bidder further certifies that no labor disturbance by the employees of Bidder exists or is
imminent which may be expected to materially and adversely affect Bidder’s ability to perform its
obligations under this Contract
3) Prior to the execution of this Contract, DPS may require Bidder to recertify the
representations set forth above. DPS, in its sole discretion, may disqualify any Bidder that in the
opinion of DPS is a party, or who has any employees that are a party, to any action, suit or
proceeding that may result in any material adverse change in Bidder’s ability to perform its
obligations under this Contract.
4) During the term of this Contract, to include extensions hereof, Bidder must notify DPS in
writing within five business days of Bidder having received knowledge of any actions, suits or
proceedings filed against Bidder, or any of its employees, or to which Bidder, or any of its
employees, are a party, before or by any court or governmental agency or body, which:
i. May result in any material adverse change in Contractor’s ability to perform its obligations
under this Contract.
ii. Filed in any federal court, state court, or federal or state administrative hearing within the
State of Texas regardless as to any anticipated material adverse change in Bidder’s ability to
perform its obligations under this Contract; and
iii. Bidder must provide in writing, to the Contract Administrator, a quarterly report listing
litigation identified in the above requirements
G. Taxes
1) Bidder has filed all necessary federal, state and foreign income and franchise tax returns
and has
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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
paid all taxes as shown to be due thereon.
2) Bidder has no knowledge of any tax deficiency which has been or might be asserted against it and
which would materially and adversely affect Bidder’s ability to perform its obligations under this
Contract.
H. Waiver of Certain Claims
Bidder waives any claim against and releases DPS, its officers, employees, agents, and attorneys
from liability with respect to disclosure of information provided under or in this Contract or
otherwise created, assembled, maintained, or held by Bidder and determined by the Attorney General
or a court of law to be subject to disclosure under the Texas Public Information Act.
I. Reliance; Updates
Bidder acknowledges that all of its disclosures, affirmations, guarantees, representations,
certifications, statements and warranties contained in any part of this Contract, including without
limitation, Bidder’s Bid, are material and have been relied upon by DPS in considering Bidder for
the award of this Contract. Further, Bidder warrants and represents that all of its disclosures,
affirmations, guarantees representations, certifications, statements and warranties made to DPS
prior to being awarded this Contract, and those made during the negotiation of this Contract, are
material, true, complete and correct.

Bidder must notify DPS in writing by reference to this Section no later than 10 business days that
any of the disclosures, affirmations, guarantees, representations, certifications, statements, and
warranties provided in its Bid or otherwise in this Contract are no longer true, complete and
correct.
J. Disclosure
There is no material fact which materially and adversely affects or in the future will (so far as
Bidder can now reasonably foresee) materially and adversely affect its ability to perform its
obligations under this Contract which has not been accurately set forth in this Contract or
otherwise accurately disclosed in writing to DPS by Bidder prior to the date hereof.
K. No Collusion; Antitrust
1) Bidder represents and certifies its employees, agents and representatives have not and will not
discuss or disclose the terms of its Bid and its submission or Bid thereto with any third party
other than the persons or entities, which Bidder engaged to assist it with respect to such Bid or
submission.
2) Neither Bidder nor the firm, corporation, partnership or institution represented by Bidder or
anyone acting for such firm, corporation or institution has (1) violated the antitrust laws of the
State of Texas under Business Commerce Code, Chapter 15, or the federal antitrust laws; or (2)
communicated the contents of this Bid either directly or indirectly to any competitor or any other
person engaged in such line of business during the procurement process for this Solicitation.
L. Ethics
1) Conflict of Interest
Pursuant to Texas Government Code, Section 572.051, any individual who interacts with public
purchasers in any capacity is required to adhere to the guidelines established. Texas Government

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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
Code, Section 572.051, outlines the ethical standards required of state officers and employees who
interact with public purchasers in the conduct of state business.

Specifically, a DPS employee may not have an interest in, or in any manner be connected with a
contract or offer for a purchase of goods or services by an agency of the state; or in any manner,
including by rebate or gift, accept or receive from a person to whom a contract may be awarded,
directly or indirectly, anything of value or a promise, obligation, or contract for future reward
or compensation. Entities who are interested in seeking business opportunities with the state must
be mindful of these restrictions when interacting with public purchasers of DPS or purchasers of
other state agencies.

The Bidder must comply with the Conflict of Interest provisions and disclosure requirements as
listed in the Texas Contract Management Guide on pages 23-25:
https://comptroller.texas.gov/purchasing/docs/contract-management-guide.pdf
2) No Gratuities
Bidder represents that it has not given, offered to give, nor intends to give at any time hereafter
any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor,
or service to a public servant in connection with the submitted Bid.
M. Certification Concerning Financial Participation
Under Texas Government Code Section 2155.004, Bidder certifies that Bidder is not ineligible to
receive this Contract and acknowledges that this Contract may be terminated and payment withheld if
this certification is inaccurate. Section 2155.004 prohibits a person or entity from receiving a
state contract if that person or entity received compensation for participating in preparing the
solicitation or specifications for the contract. Bidder certifies that it has not received
compensation for participation in the preparation of the specifications for this Contract.
N. Contracting With Executive Head of State Agency
1) Pursuant to Texas Government Code Section 669.003, DPS may not enter into a contract with a
person who employs a current or former Executive Head of a state agency until four years have
passed since that person was the executive head of the state agency. By submitting a Bid, Bidder
certifies that it does not employ any person who was the Executive Head of a state agency in the
past four years.

2) If Bidder has a disclosure to make regarding the prohibition in Section 669.003 or otherwise
employs a current or former Executive Head of a state agency, Bidder must complete the following
information in order for the Bid to be evaluated:

Name of Former Executive:
Name of State Agency:
Date of Separation
from State Agency:
Date of Employment with Bidder:

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
O. Notification
If any of the information provided in the above representations changes during the term of this
Contract, Bidder must submit an updated representation as soon as is reasonably possible.
P. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion
DPS is federally mandated to adhere to the directions provided in the President’s Executive Order
(EO) 13224, Executive Order on Terrorist Financing – Blocking Property and Prohibiting Transactions
With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any
subsequent changes made to it via cross-referencing Bidders with the Federal General Services
Administration’s System for Award Management (SAM), https://www.sam.gov, which is inclusive of the
United States Treasury’s Office of Foreign Assets Control (OFAC) Specially Designated National
(SDN) list.

Bidder certifies that the responding entity and its principals are eligible to participate in this
transaction and have not been subjected to suspension, debarment, or similar ineligibility
determined by any federal, state or local governmental entity and Bidder is in compliance with the
State of Texas statutes and rules relating to procurement and that Bidder is not listed on the
federal government’s terrorism watch list as described in Executive Order 13224. Entities
ineligible for federal procurement are listed at https://www.sam.gov.

State of Texas Debarment
In the event that Bidder has repeated unfavorable Vendor Performance Tracking System (VPTS)
performance reviews, repeated unfavorable VPTS grading classifications, or has more than two
contract terminations within the preceding three years for unsatisfactory performance, the Texas
Comptroller of Public Accounts may bar a contractor from participating in state contracts for a
period commensurate with the seriousness of Bidder’s action and the damage to the state’s
interests.
Q. Certification Concerning Hurricane Relief
A state agency may not accept a bid or award a contract, including a contract for which purchasing
authority is delegated to a state agency, that includes proposed financial participation by a
person who, during the five year period preceding the date of the bid or award, has been: (1)
convicted of violating a federal law in connection with a contract awarded by the federal
government for relief, recovery, or reconstruction efforts as a result of Hurricane Rita, as
defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster occurring after
September 24, 2005; or (2) assessed a penalty in a federal civil or administrative enforcement
action in connection with a contract awarded by the federal government for relief, recovery, or
reconstruction efforts as a result of Hurricane Rita, as defined by Section 39.459, Utilities Code,
Hurricane Katrina, or any other disaster occurring after September 24, 2005.

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
Under Texas Government Code Section 2261.053, Bidder certifies that the individual or business
entity named in this Bid or this Contract is not ineligible to receive this Contract and
acknowledges that this Contract may be terminated and payment withheld if this certification is
inaccurate.

Under Texas Government Code Section 2155.006, Bidder certifies that the individual or business
entity named in this Bid or this Contract is not ineligible to receive this Contract and
acknowledges that this Contract may be terminated and payment withheld if this certification is
inaccurate.
R. Deceptive Trade Practices; Unfair Business Practices
Bidder represents and warrants that it has not been the subject of allegations of Deceptive Trade
Practices violations under Texas Business and Commerce Code, Chapter 17, or allegations of any
unfair business practice in any administrative hearing or court suit and that Bidder has not been
found to be liable for such practices in such proceedings. Bidder certifies that it has no officers
who have served as officers of other entities who have been the subject allegations of Deceptive
Trade Practices violations or allegations of any unfair business practices in an administrative
hearing or court suit and that those officers have not been found to be liable for such practices
in such proceedings.
S. Relationships
Bidder represents and warrants that no relationship, whether by relative, business associate,
capital funding contract or by any other such kinship exist between Bidder and an employee of DPS,
and Bidder has not been an employee of DPS within the immediate 12 months prior to submittal.
T. OSHA
Bidder represents and warrants that all performances under this Contract meet or exceed the safety
standards established and promulgated under the Federal Occupational Safety and Health Law and its
regulations in effect or proposed as of the effective date of this Contract.
U. EEOC; Non Discrimination
Bidder represents and warrants its compliance with all federal laws and regulations pertaining to
Equal Employment Opportunities and Affirmative Action.

Bidder agrees that no person will, on the ground of race, color, religion, sex, national origin,
age, disability, political affiliation, or religious belief, be excluded from the participation in,
be denied the benefits of, be subjected to discrimination under, or be denied employment in the
administration of, or in connection with, any program or activity funded in whole or in part with
funds available under this Contract. Bidder must comply with Executive Order 11246, “Equal
Employment Opportunity,” as amended by Executive Order 11375, “Amending Executive Order 11246
relating to Equal Employment Opportunity,” and as supplemented by regulations at 41 C.F.R. Part 60,
“Office of Federal Contract Compliance Programs, Equal Employment Opportunity United States
Department of Labor.”

Bidder has also reviewed the non-discrimination clauses of this Contract and represents and
warrants that it is in compliance and will be in compliance under this Contract.
V. Americans with Disabilities Act (ADA)

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
Bidder represents and warrants its compliance with the requirements of the Americans with
Disabilities Act (ADA).
W. Buy Texas
In accordance with the Texas Government Code Section 2155.4441, Bidder will, in performing any
services under the resulting Contract, purchase products and materials produced in Texas when they
are available at a comparable price and comparable period of time to products and materials
produced outside the state.
X. Texas Government Code Chapter 556
Bidder represents and warrants that the Comptroller of Public Accounts’ payments to Bidder and
Bidder’s receipt of appropriated or other funds under this Contract are not prohibited by Texas
Government Code, Sections 556.005 or 556.008.

Bidder has complied with the Texas Government Code Section 556.0055 restriction on lobbying
expenditures.
Y. Computer Equipment and Computer Recycling Program
If Bidder is submitting a Bid for the purchase or lease of computer equipment, then Bidder
certifies its compliance with Subchapter Y, Chapter 361, Texas Health and Safety Code and the Texas
Commission on Environmental Quality rules, 30 TAC, Chapter 328.

For acquisition of computer equipment, state agencies must comply with 1 TAC Sections 217.10 and
217.11 related to the computer equipment and computer recycling programs offered by Bidders.
Z. Disclosure of Restricted Employment
Under Tex. Gov’t Code § 572.069, Vendor certifies that it has not employed and will not employ a
former Department employee or state officer who participated in a procurement or contract
negotiation for the Department involving the Vendor before the second anniversary of the date the
contract is signed or the procurement is terminated or withdrawn.

This certification only applies to former state officers or employees whose state service or
employment ceased on or after September 1, 2015.
AA. Lawsuits, Court Actions
By signature hereon, and by checking or initialing either Subsection (1) or Subsection (2), as
applicable, Bidder represents and warrants the following:

1) [ ] Bidder represents and warrants that it is not aware of and has received no notice of any
court or governmental agency actions, proceedings or investigations, etc., pending or threatened
against Bidder or any of the individuals or entities included in Section 16, Independent
Contractor, of this Contract that would or could impair Bidder’s performance under this Contract,
related to the subject matter of this Contract, or otherwise be relevant to the agency’s
consideration of Bidder’s Bid. Bidder represents and warrants that it is not aware of any such
court or governmental agency actions, proceedings or investigations, etc. against Bidder or any of
these individuals or entities within the five calendar years immediately preceding the submission
of Bidder’s Response to this Solicitation. In addition, Bidder represents and warrants that it will
notify DPS in writing within
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STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
five business days of any changes to the representations or warranties in this Subsection (1) and
understands that failure to so timely update DPS will constitute breach of contract and may result
in immediate termination of this Contract.
2) [ ] Bidder is unable to make the representation and warranty in Subsection (1) above and instead
represents and warrants that it has included as a detailed attachment in its Bid, which expressly
references this Subsection (2), a complete disclosure of any such court or governmental agency
actions, proceedings or investigations, etc., and specifically addresses whether any of such past,
pending or threatened actions, proceedings or investigations, etc., would or could (1) impair
Bidder’s performance under this Contract; (2) relate to the solicited or similar goods or services
of this Contract; or (3) be otherwise relevant to DPS’ consideration of Bidder’s Bid. In addition,
Bidder represents and warrants that it will notify DPS in writing within five business days of any
changes to the representations or warranties in this Subsection (2) or attachments in Bid to
Subsection (2) and understands that failure to so timely update DPS will constitute breach of
contract and may result in immediate termination of the purchase order / contract.
BB.Agreement to Terms
Bidder represents and warrants that it has read and agrees to all terms and conditions of this
Solicitation. Inclusion of exceptions or conflicting terms may result in disqualification of the
Bid at DPS’ sole discretion.
CC. Debts and Delinquencies
Under §2252.903, Gov’t Code, Contractor agrees that any payments due under this Contract will be
directly applied towards eliminating any debt or delinquency including, but not limited to,
delinquent taxes, delinquent student loan payments, and delinquent child support, until the debt is
paid in full. Contractor must comply with rules adopted by the state under §§403.055, 403.0551,
2252.903, Gov’t Code and other applicable laws and regulations regarding satisfaction of debts or
delinquencies to the State of Texas.
DD. Contracts with companies who boycott Israel prohibited
Under Tex. Gov’t. Code § 2270.002, DPS may not enter into a contract with a company (as defined by
Tex. Gov’t Code § 808.001) that boycotts Israel. By responding to this solicitation, Vendor (if
defined as a company under Tex. Gov’t Code § 808.001) certifies that it does not boycott Israel and
will not boycott Israel during the term of any contract resulting from this solicitation.
EE. Contracts with companies engaged in business with Iran, Sudan, or foreign terrorist
organization prohibited
Under Tex. Gov’t. Code § 2252.152, DPS may not enter into a contract with a company (as defined by
Tex. Gov’t Code § 806.001) that is identified on a list prepared and maintained by the comptroller
under Tex. Gov’t Code §§ 806.051, 807.051, or 2252.153. By responding to this solicitation, Vendor
(if defined as a company under Tex. Gov’t Code § 806.001) certifies that it is not identified on a
list prepared and maintained by the comptroller under Tex. Gov’t Code §§ 806.051, 807.051, or
2252.153.
FF. Third-party Custodians of State Records
As required by 13 Tex. Admin. Code § 6.94(a)(9), DPS must require a third-party custodian of state
records to provide DPS with descriptions of its business continuity and disaster recovery plans
regarding how the custodian will protect DPS’s vital state records. In its response, Respondent
must submit descriptions of its business continuity and disaster recovery plans regarding how it
will protect DPS’s vital state records throughout the life of any Contract and for any record
retention period

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ATTACHMENT A
STANDARD TERMSAND CONDITIONS FOR COMMODITIES AND SERVICES

ITEMS BELOW APPLY TO AND BECOME PART OF BID.
required beyond the life of the Contract. If DPS awards a contract under this solicitation,
Contractor must again submit these descriptions no later than ten days after contract award and
annually until the required retention period ends (even if this is after the Contract expires or is
terminated).
49.7 Payee Identification Number
The Payee ID number is the taxpayer number assigned and used by the Comptroller of Public Accounts
of Texas. Bidder must provide its payee identification number in the space provided below. If this
number is not known, Bidder must provide the Federal Taxpayer Identification number.
Payee Identification Number:
. Federal Taxpayer Identification Number: .
49.8 Point Of Contact
Bidder must provide the name, address and phone number of a point-of-contact for questions
concerning the submitted Bid.
Name: Title:
Phone Number: ( )
Fax Number: ( ) Street
Address:
City:
State: Zip Code: Email
Address:

49.9 Certification
By signature on page 1 of the Invitation for Bid document, Bidder represents and warrants that the
individual signing this document and the documents made part of the submitted Bid is authorized to
sign such documents on behalf of the company and to bind the company under any purchase order /
contract which may result from the submission of this Bid.

By signing on page 1 of the Invitation for Bid document, the Bidder affirms that the award of a
Contract between the Bidder and DPS will not create a conflict of interest or cause an appearance
of a conflict of interest. In its Bid, Bidder must disclose any existing or potential conflicts of
interest or possible issues that might create appearances of impropriety relative to Bidder’s (and
any proposed subcontractors’) submission of a Bid and possible selection as Contractor or its
performance of the Contract. A description of some conflicts of interest may be found in Section
49.6.L.1, but this list should not be considered exhaustive or limiting.

If the circumstances certified by Bidder change or additional information is obtained subsequent to
submission of Bids, by submitting a Bid, Bidder agrees that it is under a continuing duty to
supplement its response under this provision, and Bidder will submit updated information as soon as
reasonably possible upon learning of any change to Bidder’s Affirmation.

To be completed by Bidder: (Bidder must check or complete all appropriate boxes or blanks in the
Affirmations, on the preceding pages).

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ATTACHMENT B STATEMENT OF WORK

Revised 10/25/2017

STATEMENT OF WORK (SOW)

Department of Public Safety (DPS) Specialist Interviewing Course

I. PURPOSE

1. DPS is seeking Bids for Specialist Interviewing Training and other training as deemed
necessary by DPS to meet instructional needs for DPS Commissioned personnel as well as other agency
employees. The training will be held at DPS Headquarters (HQ) facility in Austin, Texas; however
the training could be held at other locations across the state of Texas. The courses must be taught
in person, onsite, no videos substituted for onsite training. The Bid must reflect the cost per
Course for the training and a projected cost of expenses related to the training. The projected
schedule for the training will be a five day course.

II. CONTRACT REQUIREMENTS

1. Contractor must have 15 years of experience in the development and delivery of law
enforcement curriculum conforming to adult learning theories and possess demonstrated abilities to
gauge and assess audience knowledge, skills, abilities and understanding necessary to improvise and
adapt subject content and delivery to maximize instructional and educational output and learning.
Bidder must provide documentation with Bid.

2. Contractor must possess and have a demonstrated ability to fully control learning environments
comprised of highly seasoned and accomplished Law Enforcement personnel.

3. Contractor must develop and deliver training materials specific to Specialized
Interviewing and Adult Child Sex Offenders, requirements of DPS and necessary to enhance and
maximize learning and retention; i.e. 32 to 40 hours in duration, complemented by presentation and
training materials consisting of practical exercises, demonstrations and examples.

4. Contractor must modify and adapt presentation and training materials as required by DPS
while demonstrating familiarity and remaining mindful of policies, procedures and regulations DPS.

5. Contractor must have 15 years of knowledge and demonstrate the ability to apply
Interviewing Techniques with significant specific emphasis related to those who have sexually
abused children. Bidder must provide documentation with Bid.

6. Contractor must be available to maintain a very aggressive schedule of consistent training
as required by DPS.

7. Contractor must provide 3 differently recorded interviews involving members of the Bidder
and 3 different female child sex offenders not related to a student / teacher relationship. Bidder
must provide documentation with Bid.

8. Contractor must provide at least 1 case study involving a criminal investigation, members
of the Bidder participated in or assisted with involving European International borders or
jurisdictions. Bidder must provide documentation with Bid.

9. Employ or be directed by a member that has published either 10 articles, books or
combination of the two, about Child Sex Offenders topics in recognized legal journals, police
journals, published manuals or text books on Child Sex Offenders; and having presented topics
related to Child Sex Offenders at the Dallas Crimes Against Children conference, producing valid
evaluations from students indicating proficiency in the instruction of topics related to Child Sex
Offenders classes and the ability to relate the material to the students. Bidder must provide
documentation with Bid.

10. Bidder must provide three Government Agency references that can be contacted in Attachment
D, Verification of Experience Form. DPS reserves the right to contact any or all of the listed
references.

11. Awarded Bidder must provide all lesson plans and material used for the class prior to the
awarding of the contract.

III. INSTRUCTOR REQUIREMENTS:

1. Instructor must possess and have a demonstrated ability to fully control learning
environments comprised of highly seasoned and accomplished Law Enforcement personnel.

2. Instructor must modify and adapt presentation and training materials as required by DPS
while demonstrating familiarity and remaining mindful of policies, procedures and regulations of
DPS.

3. Instructor must have 15 years of knowledge of and demonstrate the ability to apply
effective skills for engaging and interviewing sex offenders; Behavior analysis techniques for
understanding perpetrator behavior; The Spiral of Sexual abuse; Masks and manipulations styles;
Differences between male & female offenders; The Klik Integrated Investigative Model (KIIM) model
for integrating investigations into sexual crimes against children; How behavior analysis informs
the investigations process; Integrating investigative strands; Advanced interview techniques with
sex offenders; What blocks engagement in interview; What encourages engagement in interview; How to
create a Projected

Personality Profile (PPP); Creating a Spiral Grid; Building a subject timeline; The Projected
Personalities Matrix (PPM); Using the KIIM to shape investigations; Integrating profiles into
investigative strategy; Incorporating PPPs into interview strategy design. Bidder must provide
documentation with Bid.

4. Instructor must have a minimum of five (5) years’ experience conducting interviews or
investigations as an employee or contract employee for a Federal or European International
Government Behavioral Analysis Unit specializing in violent or sex crimes against children. Bidder
must provide documentation with Bid.

5. Instructor must have prepared, assisted or participated with Local, State, Federal and
European International law enforcement agencies with interviews or investigations involving violent
or sex crimes against children. Bidder must provide documentation with Bid.

6. Instructor must have provided Specialist Interviewing classes to State, Local, Federal and
International law enforcement organizations. Bidder must provide documentation with Bid.

7. Instructor must have been retained as an expert in 2 or more criminal trials specifically
related to sex crimes against children. Bidder must provide documentation with Bid.

8. Instructor must have presented topics related to Child Sex Offenders at the Dallas Crimes
Against Children conference, producing valid evaluations from students indicating proficiency in
the instruction of topics related to Child Sex Offenders classes and the ability to relate the
material to the students. Bidder must provide documentation with Bid.

9. Instructor must have presented to representatives of a Child Advocacy Center. Bidder must
provide documentation with Bid.

IV. LENGTH OF COURSES

1. Course lengths may vary, depending on content being taught.

V. EXPENSES

1. Travel Expenses (Meals, Lodging, Transportation, and Incidental Expenses) – If as part of the
awarded contract, DPS will pay for the Contractors personnel travel expenses in accordance with the
state rates and requirements (to the extent applicable) in the State of Texas Travel Allowance
Guide. Contractor’s personnel are not DPS or state agency employees; DPS is merely using the State
of Texas Travel Allowance Guide to provide limitations on travel expenses.

The State of Texas Travel Allowance Guide may be found at the following link:
https://fmx.cpa.state.tx.us/fmx/travel/textravel/index.php

ATTACHMENT C CHECKLIST

Revised 10/25/2017

Checklist

A complete Bid will consist of the items identified below. Check each item Bidder is submitting to
DPS and return this Checklist with the Bid.

Document Name/Description

The following sections of the Standard Terms and Conditions for Commodities and Services must be
completed in their entirety, signed and returned with the Bid. (Attachment A)
Section 49.1B: Representation
Section 49.2B: Child Support Representation and Certification. If this Section is not applicable to
your company put “No owners with at least 25%.”
Section 49.4A & B: Type of Business Organization
Section 49.5-A – C: Preference Claim on page 23 (If applicable)
Section 49.6N: Contracting with Executive Head of State Agency. If this Section is not
applicable to your company put “Do not employ a former executive head of any agency”
Section 49.6AA: Lawsuits, Court Actions.
Section 49.7: Payee Identification.
Section 49.8: Point of Contact.
Section 49.9: Certification.

Required Document Submittals per Attachment B, Statement of Work (SOW) Return Checklist with Bid
(Attachment C)
Return Verification of Experiences with Bid (Attachment D)

If vendor is registered in DPS’s eProcurement System, attachments E, F, and G are not required.
Texas Application for Payee Identification Number (Attachment E)
Request for Taxpayer Identification Number and Certification (Attachment F) Direct Deposit
Authorization (Attachment G)

HUB Subcontracting Plan (HSP)-If applicable (Attachment H): Failure to submit HSP forms will result
in disqualification of Bid.

Return completed first and second page of IFB with Bid (If page one of IFB is not signed and
returned with Bid, Bid will be rejected)

Signed Addendum(s) (If applicable)

DOCUMENTS SUBMITTAL INSTRUCTIONS

Documents included in this IFB and all documents listed above must be returned with Bid.

Revised 10/25/2017

ATTACHMENT D VERIFICATION OF EXPERIENCES

Revised 10/25/2017

Verification of Experiences

SOLICITATION
NUMBER#:
BIDDERS
NAME:

B idder’s Experience

Company’s
Name:

Address:

E-mail: Point of Contact:
Phone Number: Project
Dates: Start Date:
End Date:
Project name, location and brief description:

Company’s Name:
Address:
E-mail:
Point of Contact:
Phone Number: Project Dates: Start Date:
End Date:
Project name, location and brief description:

Company’s Name:
Address:
E-mail:
Point of Contact:
Phone Number: Project Dates: Start Date:
End Date:
Project name, location and Brief Description:

Company’s Name:
Address:
E-mail:
Point of Contact:
Phone Number: Project Dates: Start Date:
End Date:
Project name, location and Brief Description:

Company’s Name:
Address:
E-mail:
Point of Contact:
Phone Number: Project Dates: Start Date:
End Date:
Project name, location and Brief Description:

Company’s Name:
Address:
E-mail:
Point of Contact:
Phone Number: Project Dates: Start Date:
End Date:
Project name, location and Brief Description:

ATTACHMENT E

TEXAS APPLICATION FOR PAYEE IDENTIFICATION NUMBER AND CERTIFICATION

Revised 10/25/2017

AP-152 (Rev.1-15/16)
Application for Texas Identifi cation Number
• See instructions on back
PRINT FORM CLEAR FORM

For Comptroller’s use only

1. Is this a new account? YES Mail Code 000 NO Enter Mail Code
Agency number Complete Sections 1 – 5 Complete
Sections 1, 2 & 5
2. Texas Identifi cation Number (TIN) – Indicate the type of number you are providing to be used
for your TIN Employer Identifi cation Number (EIN) (9 digits)

Social Security number (SSN) (9 digits)
Individual Taxpayer Identifi cation Number (ITIN) (9 digits)
Enter the
number indicated
Comptroller’s assigned number (FOR STATE AGENCY USE ONLY) (11 digits)
Current Texas Identifi cation Number (FOR STATE AGENCY USE ONLY) (11 digits)

3. Are you currently reporting any Texas tax to the Comptroller’s
offi ce such as sales tax or franchise tax? YES NO
Payee Information (Please type or print)
4. Name of payee (Individual or business to be paid)

5. Mailing address where you want to receive payments

6. (Optional)

7. (Optional)

8. (Optional)

9. City
State ZIP code
If “YES,” enter Texas
Taxpayer Number

10.
Payee telephone number
(Area code and number)
SIC
code
Security
type code ( 0, 1, 2 )
Zone
code
11. Ownership Codes – Check only one code by the appropriate ownership type that applies to you or
your business.

I – Individual Recipient (not owning a business)

S – Sole Ownership (Individual owning a business): If checked, enter the owner’s name and Social
Security number (SSN)

Owner’s name

SSN / ITIN (9 digits)

P – Partnership: If checked, enter two partner’s names and Social Security numbers (SSN). If a
partner is a corporation, use the corporation’s Employer Identifi cation Number (EIN).

Name

SSN / ITIN / EIN (9 digits)

Name

SSN / ITIN / EIN (9 digits)

L – Texas Limited Partnership: If checked, enter the
Texas File Number

T – Texas Corporation: If checked, enter the Texas File Number

A – Professional Association: If checked, enter the Texas File Number

C – Professional Corporation: If checked, enter the Texas File Number
O – Out-of-State Corporation

G – Governmental Entity

U – State agency / University

F – Financial Institution

R – Foreign (out of U.S.A.)

N – Other: If checked, explain.

12. Payment Assignment? YES NO Note: A copy of the assignment
agreement between payees must be attached.

Assignee name

Assignee TIN
Assignment date

13. Comments

14.

Authorized signature (Applicant or authorized agent)
Date

15.
Agency name
Prepared by
Phone (Area code and number)

Application for Texas Identifi cation Number

GLENN HEGAR TEXAS COMPTR OLLER OF PUBLIC A CCOUNTS

Who Must Submit This Application –
Fiscal Management Austin, TX 78774-0100
This application must be submitted by every person (sole owner, individual recipient, partnership,
corporation or other organization) who intends to bill agencies of the state government for goods,
services provided, refunds, public assistance, etc. The Texas Identifi cation Number (TIN) will be
required on all maintenance submitted by state agencies. The use of this number on all billings
will reduce the time required to process billings to the State of Texas.
Note: To expedite processing of this application, please return the completed application to the
state agency with which you are conducting business. It is not necessary for the payee to sign or
complete this form. The state agency representative may complete the form for the payee.
For Assistance –
For assistance in completing this application, please call the Texas Comptroller’s offi ce at
1-800-531-5441, ext. 6-8138, or 512-936-8138.
Notice to State Agencies –
When this form is used to set up additional mail codes, Sections 1, 2 and 5 must be completed.
State agencies may refer to the Texas Identifi cation Number System (TINS) Guide at
https://fmx.cpa.state.tx.us/fmx/pubs/tins/tinsguide for additional information.
General Instructions –
• Do not use dashes when entering Social Security, Employer Identifi cation, Individual Taxpayer
Identifi cation or Comptroller’s assigned numbers.
• Disclosure of your Social Security number is required. This disclosure requirement has been
adopted under the Federal Privacy Act of 1974 (5 U.S.C.A. sec. 552a(note)(West 1977), the Tax
Reform Act of 1976 (42 U.S.C.A. sec. 405(c)(2)(C) (West 1992), TEX. GOV’T. CODE ANN. sec. 403.055
(Vernon 2005) and TEX. GOV’T. CODE ANN. sec. 403.056 (Vernon 2005). Your Social Security number
will be used to help the Texas Comptroller of Public Accounts administer the state’s tax laws and
for other purposes.
See Op Tex. Att’y Gen. No. H-1255 (1978).
Specifi c Instructions –
Section 1 – Texas Identifi cation Number
EIN: For all ownership codes other than Individual Recipient listed in Section 3, enter a 9-digit
Employer Identifi cation Number (EIN) issued by the Internal Revenue Service.
SSN: For Individual Recipient or Sole Owner without an EIN, enter your 9-digit Social Security
number (SSN) issued by the Social Security Administration.
ITIN: For Individual Recipient or Sole Owner without an EIN, enter your 9-digit Individual
Taxpayer Identifi cation Number (ITIN) issued by the IRS.
Comptroller Assigned Number – 11 digits: FOR STATE AGENCY USE ONLY. A Comptroller Assigned Number
is an ID number that is given to a state agency that needs to pay either a foreign entity or a
foreign individual who does not have an EIN, SSN or ITIN.
Current Texas Identifi cation Number – 11 digits: FOR STATE AGENCY USE ONLY.
Are you currently reporting any Texas tax to the Comptroller’s offi ce such as sales tax or
franchise tax? If “YES,” enter Texas Taxpayer Number.
Section 2 – Payee Information
Items 4 through 8 – Enter the complete name and mailing address where you want payments to be
received. Names of individuals must be entered fi rst name fi rst. Each line cannot exceed 50
characters including spaces. If the name is more than 50 characters, continue the name in Item 5
and begin the address in Item 6.
Item 9 – Enter the city, state and ZIP code. Item 10 – Enter payee telephone number.
SIC code, Security type code and Zone code: FOR STATE AGENCY USE ONLY.
Section 3 – Ownership Codes
Item 11 – Check the box next to the appropriate ownership code and enter additional information as
requested. Please check only one box in this section. The Secretary of State’s offi ce may be
contacted at 512-463-5555 for information regarding Texas fi le numbers.
Section 4 – Payment Assignment
Item 12 – Use when one payee is assigning payment to another payee. When setting up an assignment
payment, fi ll out this section completely and include a copy of the assignment agreement between
the assignee and the assignor.
Section 5 – Comments and Identifi cation
Item 13 – Enter any additional information that may be helpful in processing this application.
Items 14 and 15 are for identifi cation purposes. Always complete the identifi cation section,
including comments and authorized signature.

Under Ch. 559, Government Code, you are entitled to review, request and correct information we have
on fi le about you, with limited exceptions in accordance with Ch. 552, Government Code. To request
information for review or to request error correction, contact us at the address or phone numbers
listed on this form.

Form AP-152 (Back)(Rev.1-15/16)

ATTACHMENT F

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (W-9)

Revised 10/25/2017

Form W-9 (Rev. December 2014) Department of the Treasury Internal Revenue Service
Request for Taxpayer Identification Number and Certification

Give Form to the requester. Do not send to the IRS.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line
blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification; check only one of the following seven
boxes:
4 Exemptions (codes apply only to certain entities, not individuals; see

Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
instructions on page 3):
Exempt payee code (if any)

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation,
P=partnership) a
Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in
the line above for the tax classification of the single-member owner.
Other (see instructions) a

Exemption from FATCA reporting code (if any)
(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.)
Requester’s name and address (optional)

6 City, state, and ZIP code

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to
avoid backup withholding. For individuals, this is generally your social security number (SSN).
However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions
on page 3. For other entities, it is your employer identification number (EIN). If you do not have
a number, see How to get a TIN on page 3.
Note. If the account is in more than one name, see the instructions for line 1 and the chart on
page 4 for guidelines on whose number to enter.

Part II Certification
Under penalties of perjury, I certify that:

Social security number

– –

or
Employer identification number


1. The number shown on this form is my correct taxpayer identification number (or I am waiting for
a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b)
I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
notified me that I am no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting
is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS
that you are currently subject to backup withholding because you have failed to report all interest
and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions
to an individual retirement arrangement (IRA), and generally, payments other than interest and
dividends, you are not required to sign the certification, but you must provide your correct TIN.
See the instructions on page 3.

Sign Here
Signature of
U.S. person a
Date a

General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. Information about developments affecting Form W-9 (such as legislation enacted
after we release it) is at www.irs.gov/fw9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the
IRS must obtain your correct taxpayer identification number (TIN) which may be your social security
number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification
number (ATIN), or employer identification number (EIN), to report on an information return the
amount paid to you, or other amount reportable on an information return. Examples of information
returns include, but are not limited to, the following:
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct
TIN.
If you do not return Form W-9 to the requester with a TIN, you might be subject to backup
withholding. See What is backup withholding? on page 2.
By signing the filled-out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are
also certifying that as a U.S. person, your allocable share of any partnership income from a U.S.
trade or business is not subject to the withholding tax on foreign partners’ share of effectively
connected income, and
4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the
FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information.
Cat. No. 10231X
Form W-9 (Rev. 12-2014)

Form W-9 (Rev. 12-2014)

Page 2

Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your
TIN, you must use the requester’s form if it is substantially similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien;
• A partnership, corporation, company, or association created or organized in the United States or
under the laws of the United States;
• An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or business in the United States
are generally required to pay a withholding tax under section 1446 on any foreign partners’ share
of effectively connected taxable income from such business. Further, in certain cases where a Form
W-9 has not been received, the rules under section 1446 require a partnership to presume that a
partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a
U.S. person that is a partner in a partnership conducting a trade or business in the United States,
provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446
withholding on your share of partnership income.
In the cases below, the following person must give Form W-9 to the partnership for purposes of
establishing its U.S. status and avoiding withholding on its allocable share of net income from the
partnership conducting a trade or business in the United States:
• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity
and not the entity;
• In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S.
grantor or other U.S. owner of the grantor trust and not the trust; and
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor
trust) and not the beneficiaries of the trust.
Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected
to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form
8233 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities).
Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may
use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However,
most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the
saving clause may permit an exemption from tax to continue for certain types of income even after
the payee has otherwise become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a
tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a
statement to Form W-9 that specifies the following five items:
1. The treaty country. Generally, this must be the same treaty under which you claimed exemption
from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the saving clause and its
exceptions.
4. The type and amount of income that qualifies for the exemption from tax.
5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for
scholarship income received by a Chinese student temporarily present in the United States. Under
U.S. law, this student will become a resident alien for tax purposes if his or her stay in the
United States exceeds 5 calendar years.
However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows
the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident
alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2
of the first protocol) and is relying on this exception to claim an exemption from tax on his or
her scholarship or fellowship income would attach to Form W-9 a statement that includes the
information described above to support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the appropriate completed
Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you must under certain conditions
withhold and pay to the IRS 28% of such payments. This is called “backup withholding.” Payments
that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker
and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of
payment card and third party network transactions, and certain payments from fishing boat
operators. Real estate transactions are not subject to backup withholding.
You will not be subject to backup withholding on payments you receive if you give the requester
your correct TIN, make the proper certifications, and report all your taxable interest and
dividends on your tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester,
2. You do not certify your TIN when required (see the Part II instructions on page 3 for details),

3. The IRS tells the requester that you furnished an incorrect TIN,
4. The IRS tells you that you are subject to backup withholding because you did not report all your
interest and dividends on your tax return (for reportable interest and dividends only), or
5. You do not certify to the requester that you are not subject to backup withholding under 4 above
(for reportable interest and dividend accounts opened after 1983 only).
Certain payees and payments are exempt from backup withholding. See Exempt payee code on page 3 and
the separate Instructions for the Requester of Form
W-9 for more information.
Also see Special rules for partnerships above.
What is FATCA reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial
institution to report all United States account holders that are specified United States persons.
Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code on page 3
and the Instructions for the Requester of Form W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you claimed to be an exempt payee if you
are no longer an exempt payee and anticipate receiving reportable payments in the future from this
person. For example, you may need to provide updated information if you are a C corporation that
elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a
new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor
trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to
a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to
willful neglect.
Civil penalty for false information with respect to withholding. If you make a false statement with
no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.
Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations
may subject you to criminal penalties including fines and/or imprisonment.
Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester
may be subject to civil and criminal penalties.

Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The name should
match the name on your tax return.
If this Form W-9 is for a joint account, list first, and then circle, the name of the person or
entity whose number you entered in Part I of Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If you have changed your last
name without informing the Social Security Administration (SSA) of the name change, enter your
first name, the last name as shown on your social security card, and your new last name.
Note. ITIN applicant: Enter your individual name as it was entered on your Form W-7 application,
line 1a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you
filed with your application.
b. Sole proprietor or single-member LLC. Enter your individual name as shown on your
1040/1040A/1040EZ on line 1. You may enter your business, trade, or “doing business as” (DBA) name
on line 2.
c. Partnership, LLC that is not a single-member LLC, C Corporation, or S Corporation. Enter the
entity’s name as shown on the entity’s tax return on line 1 and any business, trade, or DBA name on
line 2.
d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This
name should match the name shown on the charter or other legal document creating the entity. You
may enter any business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity
separate from its owner is treated as a “disregarded entity.” See Regulations section
301.7701-2(c)(2)(iii). Enter the owner’s name on line 1. The name of the entity entered on line 1
should never be a disregarded entity. The name on line 1 should be the name shown on the income tax
return on which the income should be reported. For example, if a foreign LLC that is treated as a
disregarded entity for U.S. federal tax purposes has a single owner that is a
U.S. person, the U.S. owner’s name is required to be provided on line 1. If the direct owner of the
entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax
purposes. Enter the disregarded entity’s name on line 2, “Business name/disregarded entity name.”
If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate
Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN.

Form W-9 (Rev. 12-2014)

Page 3

Line 2
If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on
line 2.
Line 3
Check the appropriate box in line 3 for the U.S. federal tax classification of the person whose
name is entered on line 1. Check only one box in line 3.
Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a partnership for U.S.
federal tax purposes, check the “Limited Liability Company” box and enter “P” in the space
provided. If the LLC has filed Form 8832 or 2553 to be taxed as a corporation, check the “Limited
Liability Company” box and in the space provided enter “C” for C corporation or “S” for S
corporation. If it is a
single-member LLC that is a disregarded entity, do not check the “Limited Liability Company” box;
instead check the first box in line 3 “Individual/sole proprietor or single-member LLC.”
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space in
line 4 any code(s) that may apply to you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup withholding.
• Except as provided below, corporations are exempt from backup withholding for certain payments,
including interest and dividends.
• Corporations are not exempt from backup withholding for payments made in settlement of payment
card or third party network transactions.
• Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross
proceeds paid to attorneys, and corporations that provide medical or health care services are not
exempt with respect to payments reportable on Form 1099-MISC.
The following codes identify payees that are exempt from backup withholding. Enter the appropriate
code in the space in line 4.
1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under
section 403(b)(7) if the account satisfies the requirements of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities
3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political
subdivisions or instrumentalities
4—A foreign government or any of its political subdivisions, agencies, or instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the United States, the District of
Columbia, or a U.S. commonwealth or possession
7—A futures commission merchant registered with the Commodity Futures Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the Investment Company Act of 1940
10—A common trust fund operated by a bank under section 584(a) 11—A financial institution
12—A middleman known in the investment community as a nominee or custodian
13—A trust exempt from tax under section 664 or described in section 4947 The following chart shows
types of payments that may be exempt from backup
withholding. The chart applies to the exempt payees listed above, 1 through 13.

IF the payment is for . . . THEN the payment is exempt for . . .

Interest and dividend payments All exempt payees except
for 7

Broker transactions Exempt payees 1 through 4 and 6 through 11
and all C corporations. S corporations must not enter an exempt payee code because they are exempt
only for sales of noncovered securities acquired prior to 2012.

2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not
exempt from backup withholding: medical and health care payments, attorneys’ fees, gross proceeds
paid to an attorney reportable under section 6045(f), and payments for services paid by a federal
executive agency.
Exemption from FATCA reporting code. The following codes identify payees that are exempt from
reporting under FATCA. These codes apply to persons submitting this form for accounts maintained
outside of the United States by certain foreign financial institutions. Therefore, if you are only
submitting this form for an account you hold in the United States, you may leave this field blank.
Consult with the person requesting this form if you are uncertain if the financial institution is
subject to these requirements. A requester may indicate that a code is not required by providing
you with a Form W-9 with “Not Applicable” (or any similar indication) written or printed on the
line for a FATCA exemption code.
A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined
in section 7701(a)(37)
B—The United States or any of its agencies or instrumentalities
C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political
subdivisions or instrumentalities
D—A corporation the stock of which is regularly traded on one or more established securities
markets, as described in Regulations section 1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated group as a corporation described
in Regulations section 1.1472-1(c)(1)(i)
F—A dealer in securities, commodities, or derivative financial instruments (including notional
principal contracts, futures, forwards, and options) that is registered as such under the laws of
the United States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an entity registered at all times
during the tax year under the Investment Company Act of 1940
I—A common trust fund as defined in section 584(a) J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust
under a section 403(b) plan or section 457(g) plan
Note. You may wish to consult with the financial institution requesting this form to determine
whether the FATCA code and/or exempt payee code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number). This is where the requester of
this Form W-9 will mail your information returns.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not
eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN).
Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below.
If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However,
the IRS prefers that you use your SSN.
If you are a single-member LLC that is disregarded as an entity separate from its owner (see
Limited Liability Company (LLC) on this page), enter the owner’s SSN (or EIN, if the owner has
one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or
partnership, enter the entity’s EIN.
Note. See the chart on page 4 for further clarification of name and TIN combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get
Form SS-5, Application for a Social Security Card, from your local SSA office or get this form
online at www.ssa.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7,
Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4,
Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN
online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer
Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS
by visiting IRS.gov or by calling 1-800-TAX-FORM
(1-800-829-3676).

Barter exchange transactions and patronage dividends

Payments over $600 required to be reported and direct sales over $5,0001

Payments made in settlement of payment card or third party network transactions
Exempt payees 1 through 4

Generally, exempt payees 1 through 52

Exempt payees 1 through 4
If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write “Applied
For” in the space for the TIN, sign and date the form, and give it to the requester. For interest
and dividend payments, and certain payments made with respect to readily tradable instruments,
generally you will have 60 days to get a TIN and give it to the requester before you are subject to
backup withholding on payments. The 60-day rule does not apply to other types of payments. You will
be subject to backup withholding on all such payments until you provide your TIN to the requester.
Note. Entering “Applied For” means that you have already applied for a TIN or that

1 See Form 1099-MISC, Miscellaneous Income, and its instructions.
you intend to apply for one soon.
Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8.

Form W-9 (Rev. 12-2014)

Page 4

Part II. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9.
You may be requested to sign by the withholding agent even if items 1, 4, or 5 below indicate
otherwise.
For a joint account, only the person whose TIN is shown in Part I should sign (when required). In
the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see
Exempt payee code earlier.
Signature requirements. Complete the certification as indicated in items 1 through 5 below.
1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts
considered active during 1983. You must give your correct TIN, but you do not have to sign the
certification.
2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts
considered inactive during 1983. You must sign the certification or backup withholding will apply.
If you are subject to backup withholding and you are merely providing your correct TIN to the
requester, you must cross out item 2 in the certification before signing the form.
3. Real estate transactions. You must sign the certification. You may cross out item 2 of the
certification.
4. Other payments. You must give your correct TIN, but you do not have to sign the certification
unless you have been notified that you have previously given an incorrect TIN. “Other payments”
include payments made in the course of the requester’s trade or business for rents, royalties,
goods (other than bills for merchandise), medical and health care services (including payments to
corporations), payments to a nonemployee for services, payments made in settlement of payment card
and third party network transactions, payments to certain fishing boat crew members and fishermen,
and gross proceeds paid to attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of
debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA
contributions or distributions, and pension distributions. You must give your correct TIN, but you
do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account: Give name and SSN of:

1. Individual The individual

3
You must show your individual name and you may also enter your business or DBA name on
the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have
one), but the IRS encourages you to use your SSN.
4
List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of
the
personal representative or trustee unless the legal entity itself is not designated in the account
title.) Also see Special rules for partnerships on page 2.
*Note. Grantor also must provide a Form W-9 to trustee of trust.
Note. If no name is circled when more than one name is listed, the number will be considered to be
that of the first name listed.
Secure Your Tax Records from Identity Theft
Identity theft occurs when someone uses your personal information such as your name, SSN, or other
identifying information, without your permission, to commit fraud or other crimes. An identity
thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.
If your tax records are affected by identity theft and you receive a notice from the IRS, respond
right away to the name and phone number printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you think you are at risk due
to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact
the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039.
For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance.
Victims of identity theft who are experiencing economic harm or a system problem, or are seeking
help in resolving tax problems that have not been resolved through normal channels, may be eligible
for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case
intake line at
1-877-777-4778 or TTY/TDD 1-800-829-4059.
Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of
email and websites designed to mimic legitimate business emails and websites. The most common act
is sending an email to a user falsely claiming to be an established legitimate enterprise in an
attempt to scam the user into surrendering private information that will be used for identity
theft.

2. Two or more individuals (joint
account)

3. Custodian account of a minor (Uniform Gift to Minors Act)
4. a. The usual revocable savings trust (grantor is also trustee)
b. So-called trust account that is not a legal or valid trust under state law
5. Sole proprietorship or disregarded entity owned by an individual
6. Grantor trust filing under Optional Form 1099 Filing Method 1 (see Regulations section
1.671-4(b)(2)(i) (A))
The actual owner of the account or,
if combined funds, the first individual on the account
The minor

The grantor-trustee The actual owner
The owner The grantor*
The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request
personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or
similar secret access information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS, forward this message to
phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the
Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward
suspicious emails to the Federal Trade Commission at: spam@uce.gov or contact them at
www.ftc.gov/idtheft or 1-877-IDTHEFT (1-877-438-4338).
Visit IRS.gov to learn more about identity theft and how to reduce your risk.

Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons
(including federal agencies) who are required to file information returns with the IRS to report
interest, dividends, or certain other income paid to

For this type of account: Give name and EIN of:
you; mortgage interest you paid; the acquisition or abandonment of secured

7. Disregarded entity not owned by an individual
The owner
property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The
person collecting this form uses the information on the form to

8. A valid trust, estate, or pension trust Legal entity4
file information returns with the IRS, reporting the above information. Routine uses
of this information include giving it to the Department of Justice for civil and

9. Corporation or LLC electing
corporate status on Form 8832 or Form 2553
10. Association, club, religious, charitable, educational, or other tax- exempt organization
The corporation

The organization
criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and
possessions for use in administering their laws. The information also may be disclosed to other
countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to
federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN
whether or not you are required to file a tax return. Under section 3406, payers must generally

11. Partnership or multi-member LLC The partnership
12. A broker or registered nominee The broker or nominee
withhold a percentage of taxable interest, dividend, and certain other payments to
a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false
or fraudulent information.

13. Account with the Department of Agriculture in the name of a public entity (such as a state or
local government, school district, or prison) that receives agricultural program payments
14. Grantor trust filing under the Form 1041 Filing Method or the Optional Form 1099 Filing Method
2 (see Regulations section 1.671-4(b)(2)(i) (B))
The public entity

The trust
1
List first and circle the name of the person whose number you furnish. If only one person on a
joint account has an SSN, that person’s number must be furnished.
2
Circle the minor’s name and furnish the minor’s SSN.

ATTACHMENT G

DIRECT DEPOSIT AUTHORIZATION

Revised 10/25/2017

74-176 (Rev.4-14/18)

Direct Deposit Authorization
This form may be used by vendors, individual recipients or state employees to receive payments from
the state of Texas by direct deposit or to change/cancel existing direct deposit information.

For Comptroller’s Use Only
PRINT FORM CLEAR FIELDS

Transaction Type

New setup (Sections 2, 3, 5 and 6)
Change account type (Sections 2, 3, 4, 5 and 6)
Change fi nancial institution (Sections 2, 3, 4, 5 and 6)
Cancellation (Sections 2 and 6 – Sections 7 and 8 for state agency use)
Change account number (Sections 2, 3, 4, 5 and 6)

Payee Identifi cation
Payee type
State employee

Texas Identifi cation Number (TIN) Employer Identifi cation Number (EIN)

Individual Taxpayer Identifi cation Number (ITIN)

Mail code (If not known, leave blank.)

Vendor or other recipient
Social Security Number (SSN) *

Payee name

Phone number

Mailing address
City
State ZIP code

ext.

New Account Information (Setups and Changes) (Completion by fi nancial institution is recommended.)
Financial institution name
City
State

Routing transit number (9 digits) Customer
account number (maximum 17 characters)
Type of account
Checking Savings
Financial representative name (optional)
Title (optional)

Financial representative signature (optional)
Phone number (optional)
Date (optional)
ext.

Existing Account Information (Changes Only)
Routing transit number (9 digits) Customer
account number (maximum 17 characters)
Type of account
Checking Savings

International Payments Verifi cation (required)

Will these payments be forwarded to a fi nancial institution outside the United
States?………………………………………………… YES NO
If “YES,” also complete the ACH (Direct Deposit) Payment Destination Confi rmation (Form 74-227).

Authorization for Setup, Changes or Cancellation (required)

I authorize the Texas Comptroller of Public Accounts to deposit my payments from the state of Texas
to my fi nancial institution electronically. I understand that the Texas Comptroller of Public
Accounts will reverse any payments made to my account in error.
I further understand that the Texas Comptroller of Public Accounts will comply at all times with
the National Automated Clearing House Association’s rules. (For further information on these rules,
please contact your fi nancial institution.)

Authorized signature
Printed name
Date

Cancellation by Agency (for state agency use)
Reason

Date

Authorized Signature (for state agency use)
Signature
Date

Phone number
Agency number
ext.
Agency name

Comments

Please return your completed form to:
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
Fiscal Management – Direct Deposit Program
P.O. Box 13528
Austin, TX 78711-3528

FAX: 512-475-5424 Phone: 512-936-8138

Form 74-176 (Back)(Rev.4-14/18)

Instructions for Direct Deposit Authorization
You have certain rights under Chapters 552 and 559, Government Code, to review, request and correct
information we have on file about you. To request information for review or to request error
correction, use the contact information on this form.

Section 1: Transaction Type
Select the appropriate transaction type(s).

Section 2: Payee Identifi cation
Select payee type, provide the Texas Identification Number (TIN), Employer Identification Number
(EIN) Social Security Number (SSN)* or Individual Taxpayer Identification Number (ITIN) and enter
payee contact information.
*Federal Privacy Act Statement
Disclosure of your Social Security number is required and authorized under law, for the purpose of
tax administration and identifi ca- tion of any individual affected by applicable law, 42 U.S.C.
sec. 405(c)(2)(C)(i); Texas Govt. Code Sections 403.011, 403.056, and
403.078. Release of information on this form in response to a public information request will be
governed by the Public Information Act, Chapter 552, Government Code, and applicable federal law.

Section 3: New Account Information (Needed for setups and changes)
Completion by financial institution is recommended.
Important: Your direct deposit account information may be different from the account information
printed on your checks. It is recommended that you contact your financial institution to confirm
your direct deposit account information.
Prenote Test:
A prenote test will be sent to your financial institution for the account information provided. The
prenote test is for a period of six banking days, and it is sent to your financial institution to
verify your account information. If no further action is required by your financial institution,
your direct deposit instructions will become effective when the six banking day prenote time frame
has expired.

Section 4: Existing Account Information (Needed for changes to existing account information)
When requesting a change to your existing direct deposit account information, you must complete
Section 4 with the existing account information for verification purposes. This measure will help
the paying state agency verify accuracy of the requested change.
Any change to banking information begins a prenote test period. See explanation in Section 3,
above.

Section 5: International Payments Verifi cation
Check “YES” or “NO” to indicate if direct deposit payments to the account information designated in
Section 3 of this form will be forwarded to a financial institution outside the United States. If
“YES,” also complete the ACH (Direct Deposit) Payment Destination Confirmation (Form 74-227).

Section 6: Authorization for Setup, Changes or Cancellation
Must be completed in its entirety, and no alterations to the authorization language will be
accepted.

For State Agency Use

Section 7: Cancellation by Agency
Provide reason for cancellation request.

Section 8: Authorized Signature
For state agency use only.

 

*********************************

Added 12/21/2017

JBSA – Fort Sam Houston Washer and Dryer
Solicitation Number: FA3016-18-R-0008
Agency: Department of the Air Force
Office: Air Education and Training Command
Location: 502d Contracting Squadron

This is the FBO link for the requirement:

https://www.fbo.gov/spg/USAF/AETC/LackAFBCS/FA3016-18-R-0008/listing.html

___________________________________

TSU HUB Outreach Flyer – San Marcos TX
Password: H8VauRSy
https://vaughncloud.egnyte.com/fl/h1HVS5PBaQ

*******************************

Added 11/28/2017

WHEN: Monday, December 4, 2017
at 1:00 pm
OR
Tuesday, December 5, 2017
at 1:00 pm
WHERE: Texas State University
Blanco Hall, meet in Wing C Lobby
701 Moore St, San Marcos, TX 78666
Parking: Limited parking at the Blanco Garage. Additional parking
is available at the LBJ Student Center Parking Garage for a fee.
Robbie Keithley
Project Manager
SpawGlass
Cami Alling
HUB Coordinator
SpawGlass

There will be two highly encouraged pre-proposal meetings, site visits, and HUB Mixers. Please pick one to attend. This site visit will be MANDATORY for all subcontractors for the following trades: Fire Suppression, Plumbing, HVAC, Electrical, and Fire Alarm.
Trades Included:

Misc. Metals – Fabrication
Architectural Woodwork
Fire stopping
Doors/Frames/Hardware
Door/Hardware Installers
Storefronts/Glass/Curtain Walls
Drywall
Tile
Acoustical Ceilings/Wall Panels
Carpet/Resilient Flooring
Painting/Wall Coverings
Signage/Identification Devices
Toilet Compartments/Accessories
Fire Protection Specialties
Window Treatments
Fire Suppression*
Plumbing*
HVAC*
Electrical*
Communications
Security/Access Control/Surv.
Fire Alarm Systems*
Earthwork
Erosio

Please RSVP to: Cami Alling at 512-719-5251 or email:
Cami.Alling@SpawGlass.com
CONFERENCE & HUB OUTREACH

********************

Added 11/28/2017

Company Overview: Sensus is the market leader in Smart Water technology. We manufacture smart meters, provide wireless communication solutions, and data analytics to help utilities solve complex problems pertaining to conservation, leak detection, customer service, and systems intelligence.

Project Summary: Sensus understands that SAWS is moving forward with a plan to implement Smart Water technology over the next couple of years. The project scope hasn’t been fully identified, but the project is projected to be very large and somewhere in the $100M range over several years. Sensus looking for SMWVB partners in the San Antonio/Bexar County area who have experience with the following:

– Utility Contractor License w/ Water meter replacement experience
– Wireless communication networks – installation
– Professional/Technical Services – Software Integration services – Specifically with Customer Information Systems
– Professional/Technical Services – Software Integration Consulting services
– Marketing/Public Relations
– Water conservation
– Business Process Optimization – Change management
– Smart Cities
– Internet of Things IoT

I look forward to hearing from you soon. Please feel free to have potential partners reach out to me directly via email.

Tyler Moore
Director of Sales – Key Accounts
M: +1.919.636.2818
tyler.moore@xyleminc.com | Sensus | Xylem
639 Davis Dr | Suite 400 | Morrisville, NC 27560
LinkedIn | Twitter | YouTube | Facebook | Instagram | 3D Tour

*****************************

Added 11/20/2017

Plans and Specs for this Project in the PTAC Plans room (to view call (210) 458-2458 to make an appointment Plans room open 8:00 am -4:45pm)
Chris Johnson of Bartlett Cocke General Contractors sent your company a message about

UTSA New Science & Engineering Building – Package 3

Addendum #1 Package 3

ADDENDUM #1 – Please note that Addendum #1 for Package 3 has been issued. Please review all aspects of the addendum and acknowledge it in your proposal and on the bid form.
REMINDER: Deadline to submit questions is Nov 21 by noon.
PROPOSAL SUBMISSION DEADLINE – Bid submission deadline remains December 5, 2017 @ 3pm.

Thanks,
Chris Johnson, LEED AP
Senior Estimator
Bartlett Cocke General Contractors
8706 Lockway
San Antonio, Texas 78217
(210) 655-1031 ext 218 office
(210) 655-1337 fax
cjohnson@bartlettcocke.com
www.bartlettcocke.com

Reply to Planrooms Reply to Small & Minority Business Organizations

Already know if your company will bid on this RFP? Let Chris Johnson know.

Bidding Not Bidding Not Sure

You will no longer receive messages for this bid package if you select Not Bidding above

Project Details

Location: San Antonio, TX

As construction manager on the project, Bartlett Cocke is requesting FINAL BID PROPOSALS for the 100% Construction Documents for Package 3.
– This is the final bid package for t…

Sender Details

Chris Johnson
Senior Estimator • (210) 655-1031 • (210) 445-6051 • cjohnson@bartlettcocke.com

Bartlett Cocke General Contractors
8706 Lockway Street, San Antonio, TX 78217

 

***************************************

Added 11/20/2017

Attention: Adam Lopez – adam.lopez@zachrycorp.com
Company: Zachry Construction Corporation
You have been invited to bid:
TFC Capitol Complex Excavation Early Works BP #1
Bid Due Date: Wednesday, December 06, 2017 2:00 PM CT
Project Location: 1700 Congress Avenue, Austin, TX 78701
Project Start Date:
Contact: Emilio Chapa
Description:
Project Location:  1801 Congress Ave, Austin TX 78701

Project Contact:  Emilio Chapa (Emilio.chapa@zachrycorp.com)  (956) 282-7309

 

Proposals Due: Wednesday, December 6, 2017 @ 2:00 PM CST

 

Submit Proposals via: Delivered in a sealed envelope

Location:  Zachry Construction Corporation, c/o TFC, 1711 San Jacinto Blvd., Austin, TX 78701 (4th Floor Reception Desk)

Attention: Emilio Chapa, ZCC Project Manager

 

Scope of Early Work Bid Package:

Relocation of Wastewater line from 1801 Congress Ave., Test excavations in 1801 Congress Ave. Excavation Area, Tree Removal and Repurposing, Preconstruction Survey, Geotechnical Instrumentation and Monitoring Plan.  (see TFC – Capital Complex Excavation Bid Package #1 RFP/Q for an expanded description of the Early Work Bid Package.)

 

Note:

  • This project has a required Wage Determination (Section 000320 of the TFC – Capital Complex Excavation Bid Package #1 RFP/Q and Attachment 1).

 

  • Each Proposer must submit a HSP identifying their good faith efforts in achieving the following goals: HUB 21.1% in the format included in Section 000420 of the TFC – Capital Complex Excavation Bid Package #1 RFP/Q and Attachment 2.

 

Bid documents can be found via ISQFT Invitation, or via Zachry Box.com Link below:

https://zcm.box.com/s/y046imk64g2wjfcnoxdnyr8g2dlz5ck6

Message to Bidders:

 

***********************************************************

11/15/2017

If you would please share the information with your small businesses.

Please see the Federal Business Opportunities link below for the RFI and Industry Day information for the Medical Operational Data System Services (IT services).

Industry Day Information:

A conference with industry is scheduled for 17 November 2017. The conference will take place in the Laurel Conference Room from 8:00 AM – 4:00 PM CST @ 1314 Hines Avenue, San Antonio, Texas 78208. There is no fee for attending the conference; however, participates are limited to two members per organization due to space availability. If you want to participate in one-on-one meeting, a 15-minute breakout session will follow the formal presentations; however, you must RSVP for a slot as time is limited. Please RVSP for the conference and 15-minute breakout session no later than 10:00 AM CST, 10 November 2017.

 

The Link:.

https://www.fbo.gov/spg/USA/MEDCOM/DADA10/W81K04-18-R-0005/listing.html

 

*******************************************

Added 11/10/2017

Notice of Bid Opportunities
Bid Closing
CSP 18C-005 Construction Manager-at-Risk 11/14/17
CSP 18M-006 Purchase of Integrated Pest Management Services 11/28-17
CSP 18A-007 Purchase of Print Advertisements for Legal and Public Notices 11-30-17
CSB 18A-001 Sale of Surplus Improved Real Property 12-12-17
Bid Opportunities can be found at https://alamo.edu/district/purchasing/bids/

 

****************************************************

Added 11/3/2017

The Texas Department of Transportation, Austin Community College (ACC), Capital Metro, and the Texas Facilities Commission (TFC) are hosting PAVED, an event highlighting upcoming subcontracting opportunities for construction, maintenance, and transportation services projects in the Austin area.
CIVIL RIGHTS DIVISION
November 7, 2017 • 3:30 PM – 6:00 PM
Austin Community College Eastview Campus
Building 8500, Multipurpose Room
3401 Webberville Rd., Austin, TX 78702

The PAVED program allows participants to learn from TxDOT, ACC, Capital Metro, and TFC staff about project specific opportunities and to network with primes and subcontractors.

TxDOT projects include the replacement of bridges and approaches along IH 35 in Hays County, the widening of US 290 near FM 696 in Bastrop County,
and the addition of one lane in each direction along SH 130 in Travis County.

ACC projects include renovations at the Rio Grande Campus;

Capital Metro projects include the construction of Positive Train Control (PTC)

TFC projects include new construction at the Capitol Complex and the North Austin Complex.

Register Now-
For more information, visit our
PAVED webpage or contact:
Civil Rights Division
PAVED@txdot.gov
512-416-4700

 

****************************************************************

Added- 11/2/2017

Solicitation Number:

FA3016-18-U-0017

Industry Day
Solicitation Number: FA3016-18-U-0017
Agency: Department of the Air Force
Office: AFICA
Location: AFICA- CONUS
Print Link
Copy or Bookmark this Page
Copy the url below for a direct link to this page.

Bookmark this page by right-clicking here and choosing “Add Link to Bookmarks”

Notice Details
Packages
Interested Vendors List

Complete View
Original Synopsis
Special Notice
Oct 26, 2017
11:39 am
Changed
Oct 26, 2017
11:43 am

Solicitation Number:
FA3016-18-U-0017
Notice Type:
Special Notice

Synopsis:
Added: Oct 26, 2017 11:39 am
THIS SPECIAL NOTICE ANNOUNCES AN INDUSTRY DAY CONFERENCE REGARDING THE DEMOLITION OF THE EQUESTRIAN CENTER BARN AT JBSA-FORT SAM HOUSTON. THE INDUSTRY WILL BE HELD ON 8 NOVEMBER 2017 AT 9:30 A.M., AT BLDG 4196, 2250 ENGINEER ST, SUITE 1, JBSA-FORT SAM HOUSTON, 78234-7740.

An Industry Day conference will be hosted by 502d Contracting Squadron for the purpose of determining the potential interest in the demolition of the barn located at the Equestrian Center at JBSA-Ft Sam Houston. Demolition will include removal of the barn approximately 65′ X 310′, concrete slab underneath, utilities, and any necessary abatement. Building and slab is approximately 50 years old. Slab has an average depth of 4-1/2″ but may be higher in places. Expectation from the Government is for industry to provide feasibility of salvage of barn wood.

 

The Industry Day conference for this requirement will be conducted at JBSA-Ft Sam Houston on 8 Nov 17 at 9:30 am in Building 4196, 2250 Engineer St, Suite 1. The conference will be followed immediately by a site visit (tour of facilities) which will commence no later than 10 am. Questions and comments will be collected from contractors during the conference to be used for the determination of the Government’s strategy.

Prospective contractors will be given an opportunity to meet with government representatives on a one-on-one basis to discuss this acquisition and any questions/comments submitted as a result of the site visit. Contractors who plan to attend the Industry Day conference must provide an email to wayne.shavers.2@us.af.mil and debbie.woods@us.af.mil no later than 3:00 pm local San Antonio, TX time on 3 Nov 17 which includes the name of interested firm and if a one-on-one session is requested. A Base Pass Request must be obtained from Mr Wayne Shavers. Base Pass Requests must be filled out and submitted through AMRDEC (https://safe.amrdec.army.mil/safe) to Mr Shavers and Ms. Woods (include both on the request to ensure receipt by appropriate Government personnel) no later than 3:00 pm local San Antonio, TX time on 3 Nov 17.

Should you require any additional information I can be reached at 210-671-6084.

 

Please consult the list of document viewers if you cannot open a file.
Industry Day Notice
Type: Other (Draft RFPs/RFIs, Responses to Questions, etc..)

Posted Date: October 26, 2017

Place of Performance:
Bldg 4196, 2250 Engineer St, Suite 1, JBSA Fort Sam Houston 78234 San Antonio, Texas 78234 United States Primary Point of Contact.:
Wayne Shavers,
Contract Specialist
wayne.shavers.2@us.af.mil
Phone: 2106716084
Secondary Point of Contact:
Debbie Woods,
Small Business Specialist
debbie.woods@us.af.mil
Phone: 210-671-2618

All Files

General Information
Notice Type:
Special Notice
Original Posted Date:
October 26, 2017
Posted Date:
October 26, 2017
Response Date:
Nov 03, 2017 3:00 pm Central
Original Response Date:
Nov 03, 2017 3:00 pm Central
Archiving Policy:
Automatic, 15 days after response date
Original Archive Date:
November 18, 2017
Archive Date:
November 18, 2017
Original Set Aside:
N/A
Set Aside:
N/A
Classification Code:
Z — Maintenance, repair, and alteration of real property NAICS Code:
238 — Specialty Trade Contractors/238910 — Site Preparation Contractors For Help: Federal Service Desk Accessibility

 

 

 

*******************************

10/19/2017

Houston is still in recovery mode and the City of Houston is committed to the small business community in their effort to re-build Houston. In doing so, they have increased the MWBE Disaster Related projects goal from 12% to 24%. This is good for Houston and we applaud the City for their diligence.
Let’s be Houston Strong!! See below for full details.

Details:
Proposal Due – November 2, 2017 at 4:00 PM, CST

Amended Advertisement. The following amends the advertisement from Thursday, October 12, 2017 by revising the title to Master Program Manager for Disaster Related Projects. Master Program Manager for Disaster Related Projects for the City of Houston Housing and Community Development Department – Strategic Procurement Division – S67 – T26406 – 24% MWBE Goal – Pre-Proposal Conference will be held Monday, October 23, 2017 at 10:00 AM at 611 Walker, 11th Floor Conference Room 1148, Houston, Texas 77002. Teleconference No. 515-604-9976 Pin# 88345. RFP Due on Thursday, November 2, 2017 at 4:00 PM, CST. Interested parties may contact Brenda Chagoya at 832-393-8723 or email Brenda.chagoya@houstontx.gov.

Click here for PDF version of solicitation.

 

View solicitation online at http://purchasing.houstontx.gov/bids.html.

 

9800 Northwest Freeway Ste. 120
Houston, TX 77375

See what’s happening on our social sites

WBEA | 9800 Northwest Freeway , Suite 120, Houston , TX 77092

****************************************************************

10/19/2017

The City of San Antonio’s Transportation & Capital Improvements (TCI) Department invites Contractors and Consultants (including small, minority, and women-owned businesses) to view the following bidding and contacting opportunities and important deadlines:

Description
Type
Department
Release / Restriction on Communication Start Date
Political Contribution Black Out Start Date
Solicitation Deadline

2017-2018 Asphalt Overlay Contract Package 9 #23-01535-08-02
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
2017-2018 Task Order Contract for Pavement Markings Package B
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
2018-2019 Concrete Pavement/Flatwork Task Order Contract Package 7 #23-01535-06-05-01
Invitation for Bids TCI 10/04/2017 N/A 10/31/2017
2018-2019 Reclamation Task Order Package 13 #23-01535-06-05-01
Invitation for Bids TCI 10/11/2017 N/A 11/07/2017
DeZavala – UPRR to Lockhill Selma Project #40-00461
Invitation for Bids TCI 09/29/2017 N/A 10/31/2017
Hardberger Park Phase VI Maintenance Building-40-00134
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
Salado Creek Tributary “B” Channel Stabilization # 23-01394
Invitation for Bids TCI 10/11/2017 N/A 11/07/2017
Tezel Road Median Landscape Improvements (Re-Bid)
Invitation for Bids TCI 10/06/2017 N/A 10/31/2017

 

Follow the links above to view details regarding each solicitation including when upcoming Pre-Bid/Pre-Submittal Conferences will be held.

***TCI encourages small, minority and women-owned businesses to attend Pre-Bid/Pre-Submittal Conferences where you will have the opportunity to network and learn pertinent information about the contract***

For current listing of all City of San Antonio contract opportunities please visit http://www.sanantonio.gov/purchasing/saeps.aspx.

It’s EASY and FREE! For technical assistance with registration, please call (210) 207-0118.

 

 

********************

10/11/2017

The City of San Antonio’s Transportation & Capital Improvements (TCI) Department invites Contractors and Consultants (including small, minority, and women-owned businesses) to view the following bidding and contacting opportunities and important deadlines:

 

Description
Type
Department
Release / Restriction on Communication Start Date
Political Contribution Black Out Start Date
Solicitation Deadline

2017-2018 Asphalt Overlay Contract Package 9 #23-01535-08-02
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
2017-2018 Task Order Contract for Pavement Markings Package A
Invitation for Bids TCI 09/27/2017 N/A 10/17/2017
2017-2018 Task Order Contract for Pavement Markings Package B
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
2018-2019 Concrete Pavement/Flatwork Task Order Contract Package 7 #23-01535-06-05-01
Invitation for Bids TCI 10/04/2017 N/A 10/31/2017
2018-2019 Reclamation Task Order Package 13 #23-01535-06-05-01
Invitation for Bids TCI 10/11/2017 N/A 11/07/2017
Animal Care Veterinary Clinic HVAC Upgrades #35-00048
Invitation for Bids TCI 09/08/2017 N/A 10/17/2017
DeZavala – UPRR to Lockhill Selma Project #40-00461
Invitation for Bids TCI 09/29/2017 N/A 10/31/2017
Hardberger Park Phase VI Maintenance Building-40-00134
Invitation for Bids TCI 09/27/2017 N/A 10/24/2017
Tezel Road Median Landscape Improvements (Re-Bid)
Invitation for Bids TCI 10/06/2017 N/A 10/31/2017

 

Follow the links above to view details regarding each solicitation including when upcoming Pre-Bid/Pre-Submittal Conferences will be held.

***TCI encourages small, minority and women-owned businesses to attend Pre-Bid/Pre-Submittal Conferences where you will have the opportunity to network and learn pertinent information about the contract***

For current listing of all City of San Antonio contract opportunities please visit http://www.sanantonio.gov/purchasing/saeps.aspx.

It’s EASY and FREE! For technical assistance with registration, please call (210) 207-0118.

 

************************************************************

10/6/2017

Texas Department of Transportation
PAVED Transportation Summit

Austin Community College Eastview Campus
Building 3500, Multipurpose Room
3401 Webberville Rd., Austin, TX 78702
November 7, 2017 • 3:30 PM – 6:00 PM

3:30 PM – 4:00 PM Registration | Check-in

4:00 PM – 4:20 PM Welcome and Introductions | Event Overview Prime

4:20 PM – 5:00 PM Business Opportunity Presentations TxDOT Projects: IH 35

US 290 SH 130Austin Community College Capital Metro Texas Facilities Commission

5:00 PM – 6:00 PM Prime and Subcontractor Networking

To Register go to: https://www.surveymonkey.com/r/TxDOTPAVED

__________________________________

10/6/2017

Chris Johnson of Bartlett Cocke General Contractors sent your company a message about

UTSA Science & Engineering Building – Package 2 CONCRETE

PRE-BID REMINDER, UTSA Science & Engineering Building PKG 2 Concrete

REMINDER:

Subcontractors and Suppliers are invited to attend a pre-proposal conference for this project to be held on October 09, 2017 at 3:00 PM at the Bartlett Cocke General Contractors office located at 8706 Lockway, San Antonio, Texas 78217. Come in the 2-story section of the building.

Please submit all questions on the package in writing to cjohnson@bartlettcocke.com or via fax to 210-655-1337 by October 10, 2017 at 10:00am.

The package bid deadline is still October 18, 2017 no later than 3:00pm.

Thanks,
Chris Johnson, LEED AP
Senior Estimator
Bartlett Cocke General Contractors
8706 Lockway
San Antonio, Texas 78217
(210) 655-1031 ext 218 office
(210) 655-1337 fax
cjohnson@bartlettcocke.com
www.bartlettcocke.com

Reply to Planrooms Reply to Small & Minority Businesses

Already know if your company will bid on this RFP? Let Chris Johnson know.

Bidding Not Bidding Not Sure

You will no longer receive messages for this bid package if you select Not Bidding above

Project Details

Location: San Antonio, TX

PACKAGE 2 for the project is out for competitive proposals, final guaranteed maximum pricing for the STRUCTURAL CONCRETE scope of the project. Proposals are DUE on October 18, 201…

Sender Details

Chris Johnson
Senior Estimator • (210) 655-1031 • (210) 445-6051 • cjohnson@bartlettcocke.com

Bartlett Cocke General Contractors
8706 Lockway Street, San Antonio, TX 78217

www.buildingconnected.com support@buildingconnected.com

***************************************************

10/4/2017

Alamo Colleges District Notice of Bid Opportunities

Attached is the Request for Competitive Sealed Proposal (CSP) for Purchase of Construction Manager at Risk Services for the 2017 Bond Capital Improvement Program (CIP) for Alamo Colleges District. The format is in both pdf and. Please pass on to your membership. Key dates to remember are:

Pre-proposal meeting: Wednesday, October 11, 2017, 9:00 a.m.
Killen Community Service Center
201 W. Sheridan
San Antonio, TX 78204

Bid Closing Date: Tuesday, November 14, 2017 prior to 2:00 p.m.

Link to Current Bid Opportunities https://alamo.edu/district/purchasing/bids/

Regards,

Ross Mitchell
Contracting Coordinator – SMWVBE
Purchasing & Contract Administration
1743 N. Main Ave, Building 41, Room 102
San Antonio, TX 78212
Phone – (210) 485-0127
Bmitchell9@alamo.edu

Purchasing & Contract Administration

6-time recipients of the National Achievement of Excellence in Procurement Award

 

 

***************************************************

10/2/2017

The following is sent on behalf of Robb Wong, Associate Administrator for Government Contracting & Business Development, U.S. Small Business Administration

\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

Subject: Small Business Goaling Credit for FAR Part 26 Local Area Small Business Set Asides in Response to Disasters

On November 25, 2015, the President signed into law the Recovery Improvements for Small Entities After Disaster Act of 2015 (RISE Act), Pub. L. No. 114-88. Section 2108 authorizes SBA to establish contracting preferences for small business concerns located in disaster areas, and provide agencies with double credit for awards to small businesses located in disaster areas.

Specifically, 15 U.S.C. 644(f), authorizes procuring agencies to provide contracting preferences for small business concerns located in areas for which the President has declared a major disaster, during the period of the declaration. Under Federal Acquisition Regulation (FAR) § 6.208, contracting officers may set aside solicitations to allow only offerors residing or doing business in the area affected by a major disaster. Under existing FAR § 26.202-1, such local area set asides may be further set aside for small business concern.

15 USC 644(f) also provides that if an agency awards a contract to a small business located in a disaster area through a contracting preference, the value of the contract shall be doubled for purposes of determining compliance with the small business contracting goals described in section 15 USC 644(g)(1)(A) of the Small Business Act.

Consequently, for FY 2017 and going forward, SBA will provide agencies double credit for goaling purposes for an award that is identified as a local area set aside and a small business or other socioeconomic set aside in FPDS. SBA will calculate and provide the extra credit through the agency Goaling Scorecard process.
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10/2/2017

GSD&M is searching for a small business subcontractor to help us build and maintain a program to facilitate requesting, scheduling, and managing of events for all current and future mobile assets. Services include, but are not limited to providing and maintaining platforms and third-party integrations for event scheduling, asset management, event notifications, and post-event surveys. The core services surround event scheduling of our experiential tours and asset management of the US Air Force mobile tours.

Associated NAICS Codes:

o 541512: Computer Systems Design Services

o 541613: Marketing Consulting Services

o 541890: Other Services Related to Advertising

o 541511: Custom Computer Programming Services

Primary Small Business Classifications being sought:

1. HUBZone Small Business
2. Small Disadvantaged Business
3. Service-Disabled Veteran-Owned Business

Let me know if you can assist.

Advanced thanks,
Max

Max Rutherford| Vendor Partner Diversity Director/SBLO
GSD&M | 828 West 6th St. | Austin, TX 78703
c: 254.716.5033 | o: 512.242.4832
*****************************************************************************************************

posted 9-27-2017

 

Addendum 4 for Medical Center Phase 10 Intersection Improvements has been posted to the city’s website. I have attached it for your reference. Please see the City’s link below to all the jobs available for bid.

http://www.sanantonio.gov/purchasing/biddingcontract/opportunities

—————————————————

posted 9-22-2017

The Texas Department of Public Safety (TXDPS) is soliciting proposals for Commercial Heating, Ventilation & Air Conditioning (HVAC) Maintenance & Repair Services.

Please see attached complete RFP Packet that includes Terms & Conditions.

This Bid: 405‐17‐R039901 can be viewed at http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=143899

Responses due back by October 22, 2017, 3:00 p.m. CST

All questions should be submitted via email Linda.Mahan@dps.texas.gov by October 9, 2017, 3:00 p.m. CST. Responses to submitted questions will be posted to the Electronic State Business Daily by October 13, 2017 3:00 p.m. CST

Do not contact anyone else at TXDPS about this solicitation or your proposal may be disqualified.

 

Thank you,

Linda Mahan, CTPM
Contract Specialist V, Statewide Support Services
Procurement & Contract Services Texas Department of Public Safety (TXDPS)
Email: Linda.Mahan@dps.texas.gov
Phone: (512) 424-7096
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

The information contained in this electronic email and any attachments is intended for the exclusive use of the addressee(s) and may contain confidential, privileged or proprietary information. Any other interception or use of these materials is strictly prohibited. This email may not be forwarded outside the Texas Department of Public Safety without the permission of the original sender. If you have received these materials in error, please notify me immediately by telephone and destroy all electronic, paper, or other versions.

 

 

______________________________________________________________________________________

posted: 9-7-2017

Texas Department of Public Safety (TXDPS) is soliciting bids to award a contract for ambulance Type I-AD. Please see attached Complete IFB Packet that includes Terms & Conditions and Attachments ‘A’ thru ‘J’

This Bid: 405‐17‐B003344 can be viewed at http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=143646

CALENDAR OF EVENTS
Date/Time: 09/12/2017 1:00 pm CST Mandatory Pre-bid Conference
Conference location: 5805 N. Lamar Blvd. (Bldg. A Lobby)
Austin, TX 78752

Date/Time: 09/13/2017 1:00 pm CST Written Questions due via e-mail to Statewide.Branch@dps.texas.gov

Date/Time: 09/15/2017 1:00 pm CST Responses to submitted the Written Questions will be posted to the Electronic State Business Daily (ESBD).

Date/Time: 09/28/2017 3:00 pm CST Responses deadline

TDPS has determined that subcontracting opportunities are probable for this solicitation. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit a HUB Subcontracting Plan (HSP) with their response to the bid solicitation.

Note: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code 2161.252(b)

Respondents must provide notice at least seven (7) working days prior to submitting your bid response to the contracting agency to three (3) or more Texas certified HUBs and two (2) or more trade organizations or development centers in Texas to assist in identifying potential HUBs the subcontracting opportunity to trade organizations or development centers. The emails should be submitted with the HSP paperwork as documentation.

If you have questions regarding the HSP requirements, please contact Bruce Payne at 512-462-6136 (O)

Do not contact anyone else at TXDPS about this solicitation or your bid may be disqualified.

Thank you,

Tom Gozdalski, CTPM
Team Lead, Statewide Support Services
Procurement & Contract Services
Texas Department of Public Safety (TxDPS)
Email: statewide.branch@dps.texas.gov
Phone: (512) 424-5112 (O); (512) 217-7289 (M)
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

**************************************************

posted 7-20-2017

HUB Subcontracting Opportunity Notification Form

In accordance with Texas Gov’t Code, Chapter 2161,each state agency that considers entering into a contract with an expected value of S100,000 or more shall. before the agency solicits bids proposals, offers,or other applicable expressions of interest determine whether subcontracting opportunities are probable under the contract. The state agency have Identified below in Section B has determined that subcontracting opportunities are probable under the requ1Sition to which my company will be responding .

34 Texas Administrative Code,§20.14 requires all respondents (prime contractors) bedding on the contract to provide notice of each of their subcontracting opportunities to at least l!!.!ll.Q1Texas certified HUBs (who work within the respective industry applicable to the subcontracting opportunity), and allow the HUBs at least seven (7) working days to respond to the notice prior to the respondent submitting its bed response to the contracting agency. In addition.at least seven (7) l working days prior to submitting 115 bid response to the contracting agency.the respondent must provide notice of each of its subcontracting opportunities to two (21or more trade organizations or development center.; (in Texas that serves members of groups (i.e.• Asian Pacific American Black American, Hispanic American. Native American Woman Service Disabled Veteran) identified in Texas Administrative Code §20.11(19)(C).
We respectfully request that vendors interested in bidding on the subcontracting opportunity scope of work identified in Section C, Item 2, reply no later than the date and time identified in Section C,Item 1.Submit your response to the point contact referenced in Section A.

 

SECTION A: PRIME CONTRACTOR’S INFORMATION
Capitol Aggregates, Inc.                                                                                               State of Texas VID #: 74-273-1225
Lee D. Scheel                                                                                                                  Phone I: 210-445-3589
lee.scheel@capitolaggregates.com                                                                            Fax I: 210-871-6942

SECTION B: CONTRACTING STATE AGENCY AND REQUISITION INFORMATION

Agency Name: Comptroller of Public Accounts
Point-of-Contact· Laura Cagle-Hinojosa                                                               Phone #:512-463-4583
Requisition #: 304T-18-748A1                                                                                Bid Open Date: —,r8nrn/’2dd/ly1yy7y.

SUBCONTRACTING OPPORTUNITY RESPONSE DUE DATE, DESCRIPTION, REQUIREMENTS AND RELATED INFORMATION
1. Potential Subcontractor’s Bid Response Due Dale:
Ir you would like for our company to consider your company’s bid for the subcontracting opportunity identified belowin Item 2,
we must receive your bid response no later than 2_:0_0_P_M on 7_1_2_7_1_1_7
Central Time

In accordance with 34 TAC§20.14, each notice of subcontracting opportunity shall be provided to at least three (3) Texas certified HUBs. and al/Ow the HUBs at least seven (7) working days to respond to the notice prior to submitting our bid response to the contracting agency.In addition. at least seven (7} working days prior to us submitting our bid response to the contracting agency. We must provide notice of each of our subcontracting opportunities to two (2} or more trade organizations or development centers (in Texas} that serves members of gro1Jps (1.e. Asian Pacifier American, Black American, Hispanic American. Native American Woman, Service Disabled Veteran) identified in Texas Administrative Code. §20 11(19)(C)

(A working day is considered a normal business day of a state agency. not including weekends. federal or state holidays. or days the agency is declared closed by its executive officer The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does no/ count as one of the seven (7) working days.)

2. Sub contracting Opportunity Scope of Work:
Hauling – Transportation Services

3. Required Qualification:                                                                                                     *·Not Applicable
See attached Transportation Services Agreement

4. Bond insurance Requirements:                                                                                         *·Not Applicable
See attached Transportation Services Agreement

5. Location to review plans/specifications:
Capitol Aggregates, Inc. 2330 North Loop 1604 West

San Antonio, TX 78248-4512

*******************************************************************

The Texas Department of Public Safety (TXDPS) is soliciting bids for Trackless Mobile Shelving System for the Information Technology division.

Please see attached Complete IFB Packet that includes Terms & Conditions and
Attachments ‘A’ thru ‘G’

405-17-B003195- Trackless Mobile Shelving
Your posting can be viewed at:
http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=142226

Responses due back by July 24, 2017, 3:00 p.m. CST

All questions should be submitted via email to statewide.branch@dps.texas.gov or posted
in eProcurement under ‘Q & A’ tab using following link:
https://eprocure.dps.texas.gov/bso/login.jsp by July 18, 2017, 1:00 p.m. CST.

Responses to submitted questions will be posted to eProcurement and/or to the
Electronic State Business Daily by July 20, 2017 1:00 p.m. CST

Do not contact anyone else at TXDPS about this solicitation or your bid may be
disqualified.

Thank you,

Whitney S. Perkins-CTPM
Contract Specialist V, Statewide Support Services
Procurement and Contract Services
Texas Department of Public Safety(TXDPS)
Email: whitney.perkins@dps.texas.gov
Phone: (512)-424-2675
Mail: 5805 N. Lamar Blvd., Austin, TX 78752
www.txdps.state.tx.us

 

*********************************************************************************

The Texas Department of Public Safety (TXDPS) is soliciting bids to award a contract for Printing Press, Offset, with Multi-Color Capability. Please see attached Complete IFB Packet that includes Terms & Conditions and Attachments ‘A’ thru ‘H’ and Addendum No. A-001

Bidders must acknowledge receipt of the Addendum A-001 prior to the hour and date specified in the solicitation, by one of the methods listed in Section 6 of the Addendum.

This Bid: 405‐17‐B003294 can be viewed at http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=142223

Responses due back by July 27, 2017, 3:00 p.m. CST

All questions should be submitted via email statewide.branch@dps.texas.gov or posted in eProcurement under ‘Q & A’ tab using following link: https://eprocure.dps.texas.gov/bso/login.jsp, by July 13, 2017, 3:00 p.m. CST.

Responses to submitted questions will be posted to eProcurement and/or to the Electronic State Business Daily by July 17, 2017, 3:00 p.m. CST

Do not contact anyone else at TXDPS about this solicitation or your bid may be disqualified.

Tom Gozdalski, CTPM
Texas Department of Public Safety
Procurement and Contract Services
Purchaser VI
512-424-5112 – Phone
512-424-5419 – Fax
statewide.branch@dps.texas.gov

The information contained in this electronic email and any attachments is intended for the exclusive use of the addressee (s) and may contain confidential, privileged or proprietary information. Any other interception or use of these materials is strictly prohibited. This email may not be forwarded outside the Texas Department of Public Safety without the permission of the original sender. If you have received these materials in error, please notify me immediately by telephone and destroy all electronic, paper, or other versions.

 

 

 

*******************************************************************************

You will find RFQ 17C-021 Purchase of Construction Project Management/Program Management Services and CSP No. 17C-016 for Purchase of Construction Services for Re-Roofing the Health and Fitness Center at Alamo Colleges District-St. Phillip’s College at the following website: http://www.alamo.edu/district/purchasing/bids/

Purchase of Construction Project Management/Program Management Services:
A pre-proposal meeting will be held on Thursday, June 29, 2017 at 9:00 am at the Killeen Education Service Center, 201 W. Sheridan, Board Room, San Antonio, TX 78204. The pre-response meeting is not mandatory; however, attendance is strongly encouraged. Deadline for submitting a response is July 13, 2017 at 2:00 pm (CST).

Purchase of Construction Services for Re-Roofing the Health and Fitness Center at Alamo Colleges District-St. Phillip’s College:
A pre-proposal meeting and site visit will be held on Tuesday, July 11, 2017 at 9:00 am at the St. Phillip’s College Heritage Room, 1801 Martin Luther King Dr., San Antonio, TX 78203. The pre-response meeting is not mandatory; however, attendance is strongly encouraged. Deadline for submitting a response is July 25, 2017 at 2:00 pm (CST).
Reminder – the vendor is responsible for checking our website for an addendum issued at the above website.

If you have any problems, please contact me at 485-0127 for assistance.

Regards,

Ross Mitchell
Contracting Coordinator – SMWVBE
Purchasing & Contract Administration
1743 N. Main Ave, Building 41, Room 102
San Antonio, TX 78212
Phone – (210) 485-0127
Bmitchell9@alamo.edu

Purchasing & Contract Administration

 

 

______________________________________________

Vendors are able to visit the following websites for bidding opportunities:
1. DPS eProcurement https://eprocure.dps.texas.gov/bso/external/publicBids.sdo
Bid(42)
1-25 of 42
1 2
Bid # Alternate Id Buyer Description Purchase Method Bid Opening Date Bid Holder List
405-17-B003224
P7049915 Zachary Petitt, CTP C-17 TLR Lights Open Market 06/29/2017 10:00:00 AM
405-17-B003222
P7049571 Ashley Lindholm, CTPM, CTCM DM 40 El Paso Environmental Site Assessment Open Market 07/11/2017 02:00:00 PM List

405-17-B003220
P7049614 Zachary Petitt, CTP T80 take a number tickets Open Market 06/28/2017 10:00:00 AM
405-17-B003219
P7049841 Zachary Petitt, CTP Reflective Running Caps Open Market 06/28/2017 10:00:00 AM
405-17-B003218
P7049783 Zachary Petitt, CTP FY17 1x Approved Exp – Outdoor Equipment-Lawn mower $ 42 Open Market 06/28/2017 10:00:00 AM
405-17-B003217
P7049572 Zachary Petitt, CTP 1D02 Tahoe Charger Firestone Tires Open Market 06/28/2017 10:00:00 AM
405-17-B003215
P7049512 Zachary Petitt, CTP R3CorpusChristi Commercial Round Picnic Table Open Market 06/28/2017 10:00:00 AM
405-17-B003214
P7049520 Juliet Byabagye Houston Dacoma DLD Parking Lot Repair Studebaker Open Market 07/17/2017 03:00:00 PM List

405-17-B003213
P7047155 Shantell Bennett, CTP DM 40 Laredo Lab Renovation GR Open Market 07/13/2017 03:00:00 PM
405-17-B003212
P7049497 Juliet Byabagye Galveston DLD Parking Lot Repair Studebaker Open Market 07/14/2017 03:00:00 PM List

405-17-B003208
P7049418 Ashley Lindholm, CTPM, CTCM Cleburne DLD Parking Lot Repair Open Market 07/07/2017 03:00:00 PM List

405-17-B003207
P7049412 Ashley Lindholm, CTPM, CTCM Replace Concrete Caps in Wichita Falls Open Market 07/06/2017 02:00:00 PM List

405-17-B003202
P7049565 Tim Laws, CTPM FY17-Reg 3- Rio Grande City- Lawn Service-New Open Market 07/10/2017 03:30:00 PM
405-17-B003200
P7049777 Brent Morgan, CTP RS44 Refrigerant – DPS Austin HQ Open Market 06/28/2017 05:01:00 PM
405-17-B003199
P7048070 Shantell Bennett, CTP Replace HVAC for Waco Crime Lab Open Market 07/13/2017 03:00:00 PM
405-17-B003198
P7047080 Tim Laws, CTPM FY17-Bryan-Reg 2-Bryan Janitorial Services-New Open Market 07/10/2017 03:30:00 PM
405-17-B003197
P7049409 Ashley Lindholm, CTPM, CTCM Baytown DLD Parking Lot Repair Open Market 07/18/2017 03:00:00 PM List

405-17-B003196
P7045385 Suevilai Yanthukij Combat Uniforms/Field Shirts/Pants/Kneepads/Assaulter Concealment Open Market 07/05/2017 03:00:00 PM
405-17-B003194
P7045486 Ashley Lindholm, CTPM, CTCM Laredo DL Refresh Open Market 07/11/2017 03:00:00 PM List

405-17-B003193
P7048873 Shawn Elkins Texas City Gate Repair Open Market 07/20/2017 08:04:00 AM List

405-17-B003183
P7045137 Ken Maze, CTPM Starline Busway Plugs Open Market 06/30/2017 03:00:00 PM List

405-17-B003172
P7047875 Jeremiah Rodriguez, CTPM Mossberg Armorer Training Open Market 07/10/2017 11:00:00 AM
405-17-B003171
P7045465 William Becker, CTPM, CTCM DM 40 Austin District Parking Log Replacement Studebaker Open Market 07/07/2017 02:00:00 PM List

405-18-B003165
Tim Laws, CTPM Contract for East Texas Incineration Services FY18-21 Open Market 06/30/2017 03:30:00 PM
405-17-B003158
P7049225 Ashley Lindholm, CTPM, CTCM DM 40 Seguin UST Removal Open Market 07/05/2017 03:00:00 PM List
1-25 of 42
1 2

Copyright © 2017 Periscope Holdings, Inc. – All Rights Reserved. dtps-pas1

Bid(43)
26-43 of 43
1 2
Bid # Alternate Id Buyer Description Purchase Method Bid Opening Date Bid Holder List
405-17-B003158
P7049225 Ashley Lindholm, CTPM, CTCM DM 40 Seguin UST Removal Open Market 07/05/2017 03:00:00 PM List

405-17-B003157
P7049218 Ashley Lindholm, CTPM, CTCM DM 40 Lampasas UST Removal Blomquist Open Market 07/05/2017 10:00:00 AM List

405-17-B003156
P7049319 Ashley Lindholm, CTPM, CTCM Corsicana DL Building Remodel Studebaker Open Market 07/05/2017 02:00:00 PM List

405-17-B003153
P7049306 Juliet Byabagye McKinney DL Remodel Studebaker Open Market 07/07/2017 03:00:00 PM List

405-17-B003146
P7047868 Shantell Bennett, CTP HQ Bldg GA GA210.01, 5210.02 Restrooms Remodel Open Market 07/10/2017 03:00:00 PM
405-18-B003139
Tim Laws, CTPM FY18-Childress CVE Scalehouse-Region 5-Lawn Service-NEW Open Market 06/26/2017 03:30:00 PM
405-17-B003137
P7048716 Jennifer Escamilla, CTPM Meeting and Hotel Accommodations Open Market 07/05/2017 03:00:00 PM List

405-17-B003129
P7048887 Shawn Elkins Brenham Parking Lot Repair and Repaving DL Studebaker Open Market 07/07/2017 11:00:00 AM List

405-17-B003121
P7048695 Juliet Byabagye Mineral Wells Flooring Installation Studebaker Open Market 06/27/2017 03:00:00 PM List

405-17-B003119
P7047877 William Becker, CTPM, CTCM HQ Bldg C ETR Carpet Install Office on First Floor Open Market 06/30/2017 11:00:00 AM List

405-17-B003112
P7045283 Shantell Bennett, CTP DM 40 Sherman Roof GR Contingency Open Market 06/26/2017 03:00:00 PM
405-17-B003109
P7048706 Ashley Lindholm, CTPM, CTCM HQ Bldg I Sprinkler Project 17-026-00 Open Market 06/27/2017 03:00:00 PM List

405-17-B003103
P7045743 D’Ann Baker, CTPM Intoxilyzer repair Parts – 2017 Open Market 07/06/2017 02:00:00 PM List

405-17-B003081
P7046891 Tim Laws, CTPM Chow Hall- Chairs and Table Covers Open Market 06/29/2017 03:30:00 PM
405-18-B003051
Jeremiah Rodriguez, CTPM Translation Services Open Market 07/07/2017 10:00:00 AM
405-18-B003049
Bryan Williams, CTPM Lubbock Aircraft Maintenance Open Market 07/10/2017 02:00:00 PM
405-17-B002888
P7044132 Brent Morgan, CTP HQ-Compex-Cylinder-Refrigerant & freight charges. Open Market 06/27/2017 05:01:00 PM
405-17-B002868
P7044891 Jeremiah Rodriguez, CTPM Investigative Interviewing – Texas Ranger Division Open Market 07/06/2017 10:00:00 AM

26-43 of 43
1 2

2. ESBD for all contracts over $25K http://esbd.cpa.state.tx.us/index.cfm?ag_num=405

If you prefer not to receive these emails, please don’t hesitate to contact me.

Thank you,

Michelle P. McAfee, CTPM
HUB
Texas Department Of Public Safety
5805 N. Lamar Blvd., Bldg. A
Austin, TX. 78752-4431
Ph.: (512) 424-0292
Fax: (512) 424-5419

 

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The Texas Department of Public Safety (TXDPS) is soliciting bids to award a Master Blanket Purchase Order (MBPO) for Thermal Paper Rolls. Please see attached Complete IFB Packet that includes Attachments ‘A’ thru ‘G’

This Bid: 405‐17‐B003128 can be viewed at http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=140568

Responses due back by June 23, 2017, 3:00 p.m. CST

All questions should be submitted via email Statewide.Branch@dps.texas.gov or posted in eProcurement under ‘Q & A’ tab using following link: https://eprocure.dps.texas.gov/bso/login.jsp by June, 13 2017, 3:00 p.m. CST.

Responses to submitted questions will be posted to eProcurement and/or to the Electronic State Business Daily by June 16, 2017, 3:00 p.m. CST

Do not contact anyone else at TXDPS, other than procurement contact listed below, about this solicitation or your bid may be disqualified.
Respectfully,
Jonathan Norris, CTPM, CTCM
Contract Specialist, Statewide Support Services
Procurement & Contract Services
Texas Department of Public Safety (TxDPS)
Email: jonathan.norris@dps.texas.gov
Phone: (512) 424-2096
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

*************************************************************************************************************************

SUBCONTRACTOR OUTREACH
Waller Creek—Artwork Infrastructure at Waterloo Park

The artwork infrastructure at Waterloo Park is an elevated structural lawn that
consists of drilled shafts, precast concrete, cast-in-place concrete, post ten-sioning and landscaping. This is the first bid package for the Waller Creek Chain of Parks program.

All interested subcontractors and suppliers, to include Minority and Women-Owned Business Enterprises (M/WBEs) are invited. This event will provide you with information about how to participate in this project and includes:
 Project Overview
 Opportunities
 How To Do Business With Zachry
 Bidding Timeline
 Procurement Process
 Subcontractor/Supplier Requirements
Hosted by:
Zachry Construction Corporation
When:
Tuesday, June 20, 2017
10:00 a.m.—11:30 a.m.
Mandatory Pre-Bid Meeting
Tuesday, June 27, 207
1:00 p.m.—3:00 p.m.
Waterloo Park construction site
Where:
Hilton Garden Inn Austin Downtown
Colorado Room
500 North IH 35
Austin, TX 78701
Representatives:
Zachry Project Personnel
Business Diversity Officer
RSVP by June 19, 2017 to: rita.phillip@zachrycorp.com
Mark your calendars to participate in this very important event!
The artwork infrastructure at Waterloo Park is an elevated structural lawn that
consists of drilled shafts, precast concrete, cast-in-place concrete, post ten-sioning and landscaping. This is the first bid package for the Waller Creek Chain of Parks program.

***************************************************************************************

Alamo Colleges:

You will find our CSP 17A-018 Purchase of Catering Services and RFQ No. 17C-020 for Purchase of Architectural/ Engineering / Master Planning Services at the following website: http://www.alamo.edu/district/purchasing/bids/

Purchase of Architectural/Engineering/Master Planning Services :
A pre-response meeting will be held on June 13, 2017 at Killeen Education Service Center, 201 W. Sheridan, Board Room, San Antonio, TX 78204. The pre-response meeting is not mandatory; however, attendance is strongly encouraged.

Deadline for submitting a response to both solicitations is June 27, 2017, prior to 2:00pm.

Reminder – the vendor is responsible for checking our website for an addendum issued at the above website.

If you have any problems, please contact me at 485-0127 for assistance.

Regards,

Ross Mitchell
Contracting Coordinator – SMWVBE
Purchasing & Contract Administration
1743 N. Main Ave, Building 41, Room 102
San Antonio, TX 78212
Phone – (210) 485-0127
Bmitchell9@alamo.edu

Purchasing & Contract Administration

**************************************************************************************

Texas Department of Public Safety has posted floor replacement in our Terrell Area Office use the link below for additional information.
405-17-B003114 – Terrell Area Office Floor Replacement
Your posting can be viewed at
http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=140439

Thank you,
William Becker, CTCM, CTPM
Contract Specialist
Texas Department of Public Safety
Procurement and Contract Services
PH: 512-424-7626
Fax: 512-424-5419

Becker, William <William.Becker@dps.texas.gov>

********************************************************************

The Texas Department of Public Safety (TXDPS) is soliciting bids to award Crime Laboratory Supplies.

Please see attached Complete IFB Packet that includes Terms & Conditions and Attachments ‘A’ thru ‘I’

This Bid: 405‐17‐R109348 can be viewed at http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=140352

Responses due back by June 22, 2017, 3:00 p.m. CST

BID ISSUE DATE  6/1/2017
BID OPENING DATE  6/22/2017 @ 3:00 pm
CENTRAL TIME
OPEN MARKET BID  405-17-R109348

All questions should be submitted via email Linda.Mahan@dps.texas.gov by June 7, 2017, 1:00 p.m. CST. Responses to submitted questions will be posted to the Electronic State Business Daily by June 14, 2017 1:00 p.m. CST

Do not contact anyone else at TXDPS about this solicitation or your bid may be disqualified.

POC:

Linda Mahan, CTPM
Contract Specialist IV, Statewide Support Services
Procurement & Contract Services Texas Department of Public Safety (TXDPS)
Email: Linda.Mahan@dps.texas.gov
Phone: (512) 424-7096
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

**************************************************************

New Files to Download at Files Anywhere – Zarzamora Gateway Art Project
https://www.filesanywhere.com/FS/v.aspx?v=8b72628d5c6170a86f9f

POC:

Ty W Hall
landscape architect #1499

Terra design group
816 camaron, suite 103
san antonio, texas 78212
www.terrasesignsa.com
210.220.1400
806.319.0097 cell

 

******************************************************

From: Hart, Dan [mailto:DHart@Sauer-Inc.Com]
Subject: GSA Courthouse Renovation

We are looking for the following trades:

1. Demolition
2. Millwork/ Casework
3. Drywall/ Framing/ Acoustical Ceilings
4. Paint
5. Fire Suppression
6. HVAC
7. Plumbing
8. Electrical

Thank you.

DAN HART
PROJECT MANAGER

Sauer Incorporated
P: 904.262.6444 x307
F: 904.345.3330
C: 757.438.4735
dhart@sauer-inc.com

www.sauer-inc.com

 

**********************************************************************************************

Reminder:
The Texas Department of Transportation (TxDOT) will be posting a solicitation seeking entities with the capabilities of administering TxDOT’s Business Development Program (BDP).

Posting
TxDOT is planning to post the solicitation in June 2017.

The solicitation will be posted on the Texas Comptroller of Public Accounts’ Electronic State Business Daily (ESBD): http://esbd.cpa.state.tx.us/. You can conduct a search of the solicitation in the ESBD using “Business Development Program” or “NIGP Code 958-16”

Overview of BDP
The purpose of the BDP is to further the development of Disadvantaged Business Enterprises (DBE), including but not limited to assisting them to move into non-traditional areas of work and compete in the marketplace outside the DBE program.

The BDP will provide a structured process for DBEs to receive firm specific training and technical assistance to increase opportunities for successful participation as primes or subcontractors on highway related contracts.

The BDP will be implemented in accordance with the Code of Federal Regulation (CFR), Title 49, Part 26, Appendix C.

The BDP is a two stage program:
1. Development stage – Designed to assist the DBE to overcome social and economic disadvantage by providing such assistance as may be necessary and appropriate to enable the DBE to access TxDOT contracts and strengthen their financial and managerial skills. DBEs will be provided various trainings through this stage based on their business needs.

2. Transitional stage – Follows the development stage, and is designed to assist the DBE to overcome, insofar as practical, their social and economic disadvantage and to prepare the DBE for leaving the program. DBEs will be provided coaching to assist them to compete in the marketplace in becoming either a prime or subcontractor on TxDOT related highway projects.

If you have any questions before the solicitation is posted, please contact CIV_Outreach@txdot.gov or call (512) 416-4700. Once the solicitation has been posted you will no longer be able to contact CIV, and all question must go through the point-of-contact of the solicitation.

Carlos A. Balderas
Statewide Outreach & Reporting Director/HUB Program Director
Civil Rights Division
Texas Department of Transportation
Phone: (512) 416-4687

Carlos Balderas <Carlos.Balderas@txdot.gov>

 

**************************************************************

DLA Land and Maritime Office of Small Business Programs is hosting
two webinars:

June 6, 2017 DIBBS: Solicitation 1:00 – 2:30 PM EST

June 13, 2017 DIBBS: Quoting 1:00 – 2:30 PM EST

I ask that interested parties register at https://tko.dla.mil/ and
select “Land and Maritime” from the dropdown. If there are issues
accessing the website, I recommend adjusting browser settings or using a
different browser (Firefox, Chrome, Internet Explorer). If prompted by
security issues, choose to bypass/accept such issues, as DoD restricted
networks are sometimes flagged by other internal servers due to DoD’s
sophistication.

The link to follow the day of the event is:
https://connect.apan.org/dla_lm/

Respectfully,

Jon Ferguson
Management Analyst
Office of Small Business Programs
DLA Land and Maritime
614-692-7128

*********************************************************************************

405-17-B003027 – Tourniquet Holders
Posting can be viewed at
http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=140026
Best Regards,

Tom Shugart, CTPM
Contract Administration Purchaser
Procurement & Contract Services – Commodities and Services
Texas Department of Public Safety (TXDPS)
Email: Thomas.Shugart@dps.texas.gov
Phone: (512) 424-2237
Mail: 5805 N. Lamar Blvd., Austin, Texas 78752

****************************************************************************************************************************************

TCI SBEDA ****NOTICE**** Current COSA Contract Opportunities:

The City of San Antonio’s Transportation & Capital Improvements (TCI) Department invites Contractors and Consultants (including small, minority, and women-owned businesses) to view the following bidding and contracting opportunities and important deadlines:

Description
Type
Department
Release / Restriction on Communication Start Date
Political Contribution Black Out Start Date
Solicitation Deadline

2017-2018 Task Order Contract for Storm Water Projects #2304120001
Invitation for Bids TCI 05/03/2017 N/A 05/30/2017
Architectural Services for the 2017-2022 General Obligation Bond Program
Request for Qualifications TCI 05/09/2017 5/23/2017 06/16/2017
Civil Engineering Services for the 2017-2022 General Obligation Bond Program
Request for Qualifications TCI 05/09/2017 5/23/2017 06/19/2017
Landscape Architectural Services for the 2017-2022 General Obligation Bond Program
Request for Qualifications TCI 05/09/2017 5/23/2017 06/16/2017
Follow the links above to view details regarding each solicitation including when upcoming Pre-Bid/Pre-Submittal Conferences will be held.

***TCI encourages small, minority, and women-owned businesses to attend Pre-Bid/Pre-Submittal Conferences where you will have the
opportunity to network and learn pertinent information about the contract.***

For a current listing of all City of San Antonio contract opportunities please visit http://www.sanantonio.gov/purchasing/biddingcontract/opportunities for more information.

All Contractors and Consultants seeking to do business with the City of San Antonio (Primes and Subs) must register in the City’s Central Vendor Registry (CVR).
If your firm is not registered, you may begin the registration process at http://www.sanantonio.gov/purchasing/saeps.aspx.

It’s EASY and FREE! For technical assistance with registration, please call (210) 207-0118.
Mary Mora
Transportation & Capital Improvements
P.O. Box 839966 | San Antonio, TX 78283-3966
O: 210.207.2146 | F: 210.207.4034